BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS
December 5, 2000
The meeting was called to order at 9:05 a.m. by Chairperson John A. Bolender. Commissioner Mary Jo Cady was in attendance. Commissioner Cynthia D. Olsen was absent.
C O R R E S P O N D E N C E
FOREST PRACTICES BOARD
Jon Kaino, Pacific County Commissioner, has expressed interest in serving as WSACs representative to the Forest Practices Board.
MASON COUNTY TREASURER
The Mason County Democratic Central Committee will be meeting on Wednesday, December 6 to select three names to present for the Mason County Treasurer position.
2001 BUDGET & LEVIES
Copies of the 2001 budget and/or levies was received from: Port of Grapeview; Port of Shelton; City of Shelton; and Fire Protection District No. 2.
Received information from Washington State Department of Revenue stating the director is advising counties to postpone implementing the property tax provisions of Initiative 722 until the courts have ruled on its validity.
Received from the Western Washington Growth Management Hearings Board an Order Finding Compliance stating Ordinance #52-00, amendment to agricultural resource lands provisions is in compliance with the Growth Management Act and an Order of Invalidity relating to fish and wildlife habitat conservation areas.
B U S I N E S S
Assumption: Tavern Beer/Wine From: Harry R. Davis dba HDs Pub; Applicants: Donald & Deanna Riebe; Tradename: HDs Pub
Cmmr. Cady/Bolender moved and seconded there are no objections to the liquor license assumption from Harry R. Davis dba HD's Pub to Donald & Deanna Riebe, HD's Pub. Motion carried unanimously. B-aye; O-absent; C-aye.
VETERANS ASSISTANCE APPLICATIONS
Randolph P. Parker VFW 1694 Utilities $400.00
Ralph D. Stone VFW 1694 Housing $400.00
David G. Dillon VFW 1694 Food $200.00
Daniel Rush VFW 15372 Housing $400.00
Daniel Boone VFW 5372 Housing $400.00
The Veterans Assistance Screening Committee is recommending approval of the above listed applications totaling $1800.00.
Cmmr. Cady/Bolender moved and seconded to approve the Veterans' Assistance applications as presented in the amount of $1,800. Motion carried unanimously. B-aye; O-absent; C-aye.
PETITION WITHDRAWAL FROM FIRE PROTECTION DISTRICT NO. 12
A petition was received for withdrawal from Fire Protection District No. 12. A hearing date is suggested for Tuesday, December 19, 2000 at 10:15 a.m.
Cmmr. Cady/Bolender moved and seconded to set the hearing to consider the petition for withdrawal from Fire Protection District No. #12. Motion carried unanimously. B-aye; O-absent; C-aye.
MEETING TIME CHANGE
Cmmr. Cady/Bolender moved and seconded to change the meeting time on 12/26/00 from 7:00 p.m. to 10:00 a.m. Motion carried unanimously. B-aye; O-absent; C-aye.
HEARING SET - HARTSTENE POINTE SEWER SYSTEM FEES
Gary Yando, Utilities/Waste Management, requested the Board set a public hearing on 12/19/00 at 11:00 a.m. to consider a proposed Hartstene Pointe Sewer System monthly fee adjustment.
Cmmr. Cady/Bolender moved and seconded to set a public hearing on 12/19/00 at 11:00 a.m. to take testimony related to the proposed monthly fee adjustment for the Hartstene Pointe Sewer System. Motion carried unanimously. B-aye; O-absent; C-aye.
HEARING Consider the removal of the utility easement between lots 12 & 13, Division 5, Lakeland Village, as requested by Cheri Henderson.
Michael MacSems, Planning, presented the resolution for the Board's approval for the removal of the utility easement between lots 12 and 13, Division 5, Lakeland Village as requested by Cheri Henderson.
Cmmr. Cady/Bolender moved and seconded to approve Resolution No. 123-00 to authorize the alteration of the previously described 10' easement between lots 12 and 13, in the Plat of Lakeland Village, Division 5 with the understanding that there is no drainage in effect on this property line and the alteration is for the purpose of running a gas line between the lots. Motion carried unanimously. B-aye; O-absent; C-aye. Resolution No. 123-00 (Exhibit A)
SKID CAR PROGRAM
Sheriff Steve Whybark requested the Board approve the skid car program through the Washington Counties Risk Pool. A $25,000 grant has been obtained for the county share through the Washington State Traffic Safety Commission.
Cmmr. Cady/Bolender moved and seconded to sign the contract between the Washington Counties Risk Pool and Mason County for the Skid Car Program. Motion carried unanimously. B-aye; O-absent; C-aye.
The Board recessed for one minute.
HEARING Consider the franchise application of Gary R. Roberts, Twanoh Falls Beach Club, to construct, operate and maintain water lines for a water system, in under, along and over the public roads and highways in Mason County, Washington, located in the Plat of Twanoh Falls (Sections 20 and 21, Township 22 North, Range 2 West W.M.)
Bill Bullock, Public Works, stated this is a small water system in the Twanoh area. In going through an upgrade of their system it was discovered they were not franchised. In order to obtain the permits, the franchise process was initiated.
Cmmr. Cady/Bolender moved and seconded to approve the franchise application between Mason County and the Plat of Twanoh Falls for water utilities along and over the public roads and highways in Mason County located in the Plat of Twanoh Falls, (Sections 20 and 21, Township 22 North, Range 2 West, W.M.). Motion carried unanimously. B-aye; O-absent; C-aye.
SUPPLEMENTAL APPROPRIATION - CURRENT EXPENSE & HEALTH SERVICES
Ione Siegler, Budget Director, requested the Board approve the resolution setting a hearing to consider a supplemental appropriation to the Current Expense Fund and the Health Services Fund.
Cmmr. Cady/Bolender moved and seconded to approve Resolution No. 124-00 setting a public hearing on a proposed supplemental appropriation to the 2000 budget for the Current Expense in the estimated amount of $188,384 and the Health Services Fund in the estimated amount of $63,390 on 12-19-00 at 9:45 a.m. in the Commission Chambers. Motion carried unanimously. B-aye; O-absent; C-aye. Resolution No. 124-00 (Exhibit B)
AGREEMENT - ENGINEERS GUILD
Skip Wright, Human Resources Director, requested the Board sign the Letter of Agreement with the Mason County Engineers Guild to add the job classification of Office Assistant.
Cmmr. Cady/Bolender moved and seconded to approve and sign the letter of agreement between Mason County and the Mason County Engineers Guild to amend Appendix A of the current agreement by adding the job classification of Office Assistant to the 2001 Salary Schedule. Motion carried unanimously. B-aye; O-absent; C-aye.
HEARING Consider the extension of the moratorium on applications for land use permits as they relate to sexually oriented businesses in the unincorporated areas of Mason County.
Bob Fink, Planning Manager, stated this hearing is to take testimony regarding the continuation of the moratorium on sexually oriented businesses in the unincorporated areas of Mason County. The moratorium shall remain in effect until July 13, 2001.
Everett Hughes, Union, requested the moratorium be continued and asked that a permanent solution be implemented. He stated the lack of zoning has presented an obstacle to writing an ordinance for an issue such as this and is contributing to similar issues that have not been addressed.
Cmmr. Cady/Bolender moved and seconded to concur with the action to continue the moratorium. Motion carried unanimously. B-aye; O-absent; C-aye.
Cmmr. Bolender stated the County is working on a zoning ordinance that hopefully can be implemented in the next 12 months.
LICENSE AGREEMENT - DRAINAGE FACILITY
Jerry Hauth, Public Works Director, requested the Chair be authorized to execute a license agreement with Judy Scott, Belfair Cafe, authorizing Mason County to enter upon the property at 23541 Highway 3, Belfair for the maintenance and operation of stormwater drainage facilities.
The Board asked for a legal review for not only form but contents because it is work being done on private property.
POST FOR QUOTES - UNDER BRIDGE INSPECTION DEVICE
Mr. Hauth requested authorization to secure telephone quotes for the rental of an Under Bridge Inspection Device (UBIC) with Operator.
Cmmr. Cady/Bolender moved and seconded to authorize the Department of Public Works to post for quotes to rent an Under Bridge Inspection Device with Operator. Motion carried unanimously. B-aye; O-absent; C-aye.
ADOPT A ROAD AGREEMENT - AGATE ROAD
Mr. Hauth requested the Chair be authorized to approve an Adopt-A-Road Agreement for litter control on Agate Road.
Cmmr. Cady/Bolender moved and seconded to authorize the Chairperson to execute Adopt-A-Road Agreement 2391LONE1 sponsored by the Lonesome Creek Gals on the Agate Road. Motion carried unanimously. B-aye; O-absent; C-aye.
CONSULTANT AGREEMENT - WHITE SHIELD, INC
Mr. Hauth requested the Chair be authorized to execute the consultant agreement with White Shield, Inc. for parcel mapping and applications development.
Cmmr. Cady/Bolender moved and seconded to authorize the Chair to execute the consultant agreement with White Shield, Inc. for Mason County Parcel Mapping and Applications Development (for Task No. C); the maximum amount payable not to exceed $484,569. Motion carried unanimously. B-aye; O-absent; C-aye.
WATER TANKER/FLUSHING TRUCK
Dave Loser, Equipment Rental & Revolving, requested the Board authorize the purchase of one 2001 OMCO tank/street flusher unit mounted on a Navistar chassis utilizing the Washington State contract #405/TE01025.
Cmmr. Cady/Bolender moved and seconded to authorize the ER&R Fund Manager to purchase one new 2001 OMCO tank/street flusher unit mounted on a Navistar chassis utilizing the Washington State contract #405/TE01025. With options, the cost delivered will be $130,900.65 plus tax. Motion carried unanimously. B-aye; O-absent; C-aye.
PROBATION SOFTWARE PROCUREMENT
Mr. Loser requested the Board approve and sign the contract with Intuitive Corrections Management.
Cmmr. Cady/Bolender moved and seconded to approve the purchase of Intuitive Corrections Management software for the Probation Department and authorize the Chair to sign the contract. Total cost is $10,000 plus tax. Motion carried unanimously. B-aye; O-absent; C-aye.
TOWING SERVICE CALL FOR BIDS
Mr. Loser requested the Board call for bids to furnish Mason County with Towing Services for 2001.
Cmmr. Cady/Bolender moved and seconded to authorize the ER&R Fund Manager to call for bids to furnish Mason County with towing service for the year 2001. Date and time of opening to be January 2, 2001 at 9:15 a.m. Motion carried unanimously. B-aye; O-absent; C-aye.
Mr. Loser requested the Board extend the contract with Dave's Tire Service of Tacoma, WA for 2001, same terms and conditions as the 2000 contract.
Cmmr. Cady/Bolender moved and seconded to authorize the Chair to sign an extension to the bid proposal for tire service with Dave's Tire Service of Tacoma, WA for the year 2001. Motion carried unanimously. B-aye; O-absent; C-aye.
CALL FOR BIDS - ASPHALT CONCRETE
Mr. Loser requested authorization to advertise for bids for asphalt concrete, MC250 (Cold Mix) and/or CSS I Tack Coat for 2001.
Cmmr. Cady/Bolender moved and seconded to authorize ER&R to advertise for opening of bids for the supply contract for asphalt concrete, MC250 (Cold Mix) and/or CSS I tack coat for the calendar year 2001 on January 9, 2001 at 9:15 a.m. Motion carried unanimously. B-aye; O-absent; C-aye.
AS400 OPERATING SYSTEM/ETHERNET LAN INSTALLATION
Mr. Loser informed the Board a purchase order for $9,266 was awarded to Compu-tech, of Wenatchee, WA for an Operating System and the installation of an Ethernet LAN card in the IBM AS400.
The Board recessed for 5 minutes.
SHORELINE SUBSTANTIAL DEVELOPMENT/CONDITIONAL USE PERMIT Proposal to re-construct the Skookum bridge and the Old Olympic Highway. Applicant: Mason County Public Works
Grace Miller, Planner, presented the staff report. The project involves the re-construction of the Little Skookum Creek bridge and the Old Olympic Highway from the SR 101/108 interchange to Bloomfield Road. The portion between Bloomfield and Taylor Road will be widened to two 12-foot lanes with 5 foot shoulders and the portion from Taylor Road to SR101 will be improved to two 12-foot lanes and 8-foot shoulders. All of the shoulders are to be paved for pedestrian and bike traffic. The project includes leveling of the major curve on the hill.
Staff recommends conditional approval of the permit with the following conditions:
1) The entire length of the new road's shoulders are to be paved. Drawings reflecting the paved shoulders should be submitted to the Planning Department prior to any work taking place. (Per Policies #5 and #13 of the Transportation Chapters).
2. All debris, overburden and other waste materials from construction will be disposed of in such a manner as to prevent their entry by erosion from drainage into any water body. (Per Use Reg. #1 of Transportation Chapter).
3. Fill materials for bridge abutments shall be of such quality that they will not cause degradation of water quality. (Per Use Reg. #8 of Landfill Chapter).
4. Silt fencing to be installed and maintained for erosion control in all disturbed areas. Erodible cuts and filled slopes shall be protected by planting or seeding with appropriate ground cover or by matting immediately following construction. (Per Policy #14, and Use Regulation #4).
5. The disturbed ares on either side of the bridge must be replanted with native riparian vegetation. Public Works shall continue to work with the Squaxin Island Tribe's Habitat Biologists to assure that the areas are planted with the appropriate vegetation and density and maintained until established. (Per Policy #14 and Use Reg. #4 of the Transportation Chapter).
6. The Wetland Mitigation Plan must be approved by the Department of Ecology prior to any work taking place.
The Shorelines Advisory Board recommended conditional approval to the Board.
Cmmr. Cady referred to Item E, the applicant is proposing a mitigation wetland replacement ratio of 3:1 and yet page 4 talks about mitigation at a 2:1 ration.
Ms. Miller stated originally it was 2:1, then it was changed to 3:1. DOE usually requires 3:1 but Public Works understands that May not be required on this project.
Cmmr. Cady asked what time of year this will take place.
Ms. Miller replied that Fisheries hasn't issued their hydraulic project approval, to her knowledge, so she is not sure what the time frame will be. Public Works wanted to do it in the spring/summer 2001.
Cmmr. Cady asked about the runoff treatment.
Ms. Miller answered Public Works has proposed to treat the runoff in the ponds before it enters the main body of water. It meets Ecology's requirements for stormwater.
Cmmr. Bolender noted there have been a number of residents who have expressed concern with additional runoff generated from the project. He asked Public Works to talk about how that will be mitigated.
Rich Geiger, Public Works, explained the stormwater plan. Currently there are no engineered stormwater features. An ESA requirement is that all stormwater needs to be captured and treated before being released. He believes this will improve the stormwater situation. He pointed out they have to satisfy any shoreline concerns and the individual landowners. A public meeting will be held to discuss the project with the landowners.
Gaylynn Towhey, Whitener Road, stated she is concerned that the area is being improved for growth development in a rural community. She had several questions - how much wider is the bridge going to be compared to what it is currently; how are pedestrians going to cross the bridge safely; speeding concerns; how will the storm drain be designed, she noted there are some culverts currently there; what is the six year plan for area; what are the BIA funds being used for. She is concerned about the cost of the bridge.
Mr. Geiger stated that the width of the roadway, from Highway 101 to the Squaxin Indian Reservation, will be 12 foot lanes and 8 foot shoulders for a total paved surface of 40 feet, currently there is about 24 feet of paving. The bridge, curb to curb, is 24 foot wide and it will be 40 feet wide, curb to curb, with 8 feet on either side of the driving lanes available for pedestrian and equestrian use. Beyond the Klah-Che-Min Drive, the shoulders will be narrowed to 5 feet on either side and will be paved for the entire length to Bloomfield Road. He stated a crosswalk May need to be striped.
Cmmr. Bolender asked if the current road meets federal standards as far as width, curvature, and site distance.
Mr. Geiger answered the current road has geometric deficiencies with horizontal and vertical curvature. It has an unusually high accident rate and that is why it is up for rebuild. All these issues are considered when prioritizing road projects. It is also a concrete roadway and that is difficult to maintain.
Jerry Hauth, Public Works Director, pointed out that the bridge is structurally sound but functionally obsolete. It was designed for narrower cars travelling at a slower rate of speed. They were approached by the BIA for a grant for the bridge replacement. This road has been in need of replacement for some time and the thought was to do it while the bridge was being replaced in order to minimize the overall disruption for the area. This section of the road has the most traffic.
Cmmr. Bolender pointed out it is the volume and type of use that determine the road standards.
Mr. Hauth added that this would be considered a regional connector and it is expected to have a higher volume of traffic and you are required to design to a certain set of standards. The Road Department receives designated funds and a Six Year Transportation Improvement Program is adopted annually. He stated this project has been discussed for years. The BIA funding would be lost if the County didn't act in conjunction with them. The BIA funding is for the bridge, and the bridge estimate is $391,000.
Cmmr. Bolender pointed out that the BIA funds allow for less county funds to be used for this project.
It was noted there are other permitting agencies who will also have input on this project.
The design of the bridge was discussed. This is a restoration project so a piece of the original bridge will be left.
Jean Carr, Planner with SCA Consulting Group, talked about the permitting process. This permit is at the beginning stage, it could easily take 6 months or longer.
Cmmr. Cady/Bolender moved and seconded to conditionally approve the Shoreline Development Permit 2000-031 for Mason County Public Works to reconstruct the Little Skookum Creek Bridge and the Old Olympic Highway as conditioned by staff and approve the findings of fact for the Chair's signature. Motion carried unanimously. B-aye; O-absent; C-aye.
Cmmr. Cady/Bolender moved and seconded to continue the meeting to 1:30 this afternoon to announce the appointment of two port commissioners for the Port of Allyn. Motion carried unanimously. B-aye; O-absent; C-aye.
Chairperson Bolender called the meeting to order at 1:31 p.m.
PORT OF ALLYN COMMISSIONERS
Chair Bolender stated the Board interviewed ten candidates who have submitted letters of interest. The two who received the most votes were Ben Meservey, District No. 2 and Linda Blackwell, District No. 3
Cmmr. Cady/Bolender moved and seconded to appoint Linda Blackwell and Ben Meservey to serve as Port of Allyn commissioners until the next general election. Motion carried unanimously. B-aye; O-absent; C-aye.
The meeting adjourned at 1:37 p.m.
Rebecca S. Rogers, Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
John A. Bolender, Chairperson
Mary Jo Cady, Commissioner
Cynthia D. Olsen , Commissioner