BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS
August 15, 2000
Acting Chairperson Mary Jo Cady called the meeting to order at 9:01 a.m. Commissioner Cynthia D. Olsen was present. Commissioner John A. Bolender was on excused absence.
APPROVAL OF MINUTES: Cmmr. Olsen/Cady moved and seconded to approve the July 25 & August 1 meeting minutes as circulated. Motion carried unanimously. B-absent; C-aye; O-aye.
C O R R E S P O N D E N C E
EELLS HILL ROAD
Received a letter from Stacy Ogg, Eells Hill resident, expressing support for improvements to the Eells Hill Road. Copy referred to Public Works.
CHEHALIS & GRAYS HARBOR WATERSHEDS
The Washington State Department of Ecology informed about the results of a study of water quality in the Chehalis & Grays Harbor Watersheds.
SOLID WASTE PROGRAM
The Southwest Regional Office Solid Waste & Financial Assistance Program noted their appreciation for Andrea Ungers exceptional job in the Mason County Health Department.
COMMUNITY DEVELOPMENT BLOCK GRANT PLANNING-ONLY GRANT
DCTED announced that Mason Countys joint application with the City of Shelton seeking Community Development Block Grant (CDBG) funds to finance a Housing Needs Assessment has been qualified to receive a Planning-Only Grant.
TRAFFIC CONTROL NORTH SHORE ROAD
Jim Braun submitted a copy of his letter written to the Sheriff regarding speeding on a portion of North Shore Road.
PLANNING COMMISSION - APPLICANT
Everett L. Hughes
EMERGENCY MEDICAL SERVICES COUNCIL
Mason County Fire Protection District 13 Malinda Maden Representative
B U S I N E S S
WELL DELEGATION AGREEMENT
Debbie Riley, Environmental Health Manager, presented the Board with Amendment number three to the Ecology Agreement No. C9400139. She explained this is a well delegation agreement that gives the County the authority to inspect the casings and the final part of the well drilling process. Department of Ecology pays the County for performing this task. It is a continuation of the agreement, which has been ongoing for several years. It would extend the agreement to June 30, 2003. A new requirement is that the well drilling inspector shall obtain a minimum of seven continuing education units annually. This education is provided free of charge by the State. It also modifies Exhibit A to reflect the most recent amendments to Chapter 173-160 of the Washington Administrative Code (WAC).
Cmmr. Olsen/Cady moved and seconded to approve Amendment Number Three to the Ecology Agreement No. C9400139 to update the name of the county representative for the delegation agreement to Debbie Riley; extend the period of performance to June 30, 2003; include a requirement for each well inspector to obtain continuing education which will be provided by the state; and will modify Exhibit A to reflect the most recent amendments 173-160 of the WAC. Motion carried unanimously. B-absent; C-aye; O-aye.
EMERGENCY MEDICAL SERVICES COUNCIL
Cmmr. Olsen/Cady moved and seconded to concur with the appointment of Malinda Maden to the Emergency Medical Services Council representing Fire Protection District #13. Motion carried unanimously. B-absent; C-aye; O-aye.
The Board recessed for three minutes until the next scheduled agenda item.
HEARING UTILITY/DRAINAGE EASEMENT REMOVAL
At 9:15 a.m. the Board held a public hearing to consider the removal of the utility and drainage easement between Lots 77 and 78, Lake Limerick, Division #3, as requested by Neil & Clara Burkel.
Neil Burkel was present to support his application for the utility/drainage easement removal. He explained that he is enlarging his existing home and would like to move onto the easement.
Cmmr. Olsen/Cady moved and seconded to adopt Resolution 79-00 which would authorize the alteration of the 10 easement between Lots 77 & 78 in the Plat of Lake Limerick, Division 3 with the understanding there is no drainage in effect on these property lines and the combination is for the purpose of performing a parcel combination in order to develop across the existing property line. Motion carried unanimously. B-absent; C-aye; O-aye. Resolution No. 79-00 (Exhibit A)
CONSULTANT SERVICES AGREEMENT REFUGIA
Gary Yando, Community Development Director, recommended the Board approve and authorize the signing of a consultant services agreement with Concurrent Technologies Corporation. Phase one consists of identifying high quality habitat in WRIA 16, 14, and 15. The total cost with phase one is $47,375.00. The period of performance is projected to end December 31, 2000. The information gathered can also be used in updating the Mason County Shorelines Master Program, Growth Management Plan, and related land use ordinances along with the 4 (d) protection under the Endangered Species Act.
Cmmr. Olsen/Cady moved and seconded to approve and authorize signature of the consultant services agreement between Concurrent Technologies Corporation (CTC) and Mason County wherein CTC will be doing phase I of the Mason County Refugia study subject to the contents of the attached scope of services at a cost not to exceed $47,375. Motion carried unanimously. B-absent; C-aye; O-aye.
POST, ADVERTISE, INTERVIEW & HIRE - WATERSHED PLANNING
WRIA 16 & 14
Mr. Yando asked the Board for permission to post, advertise, interview and hire a person to fill a position which will be created through negotiations with the union to assist in the watershed planning for WRIA 16 & 14, that Mason County is currently associated with. The funds for the program would be provided from watershed grants.
Cmmr. Olsen/Cady moved and seconded to authorize the Director of the Department of Community Development to post, advertise, interview and hire to fill a watershed-planner position for WRIA 16 & 14. Motion carried unanimously. B-absent; C-aye; O-aye
SHORELINE SUBSTANTIAL DEVELOPMENT/CONDITIONAL USE PERMIT - COMMUNITY DEVELOPMENT
Allan Borden, Planner, presented the staff report for the shoreline permit sought by Mason County Department of Community Development to construct the Lakeland Village portion of the North Bay Case Inlet Wastewater Collection & Treatment system within the shoreline management area of Anderson Lake.
The Planning Staff recommended approval with the following conditions:
Prior to the start of construction, erosion and sediment control measures shall be installed along the alignment of the components of this wastewater collection system.
All utility line related excavation areas shall be restored to a pre-project configuration, replanted and provided with maintenance care until the newly planted area is established.
Construction debris materials shall be removed from the work site and shall not be allowed to enter waters of the state.
The proposed project must be consistent with all applicable policies and other provisions of the Shoreline Management Act, its rules, and the Mason County Shoreline Master Program.
The Board questioned whether the grinder pumps and pump station are located underground.
Harry Sellers, Gray & Osborne, explained they assisted the County with the preparation of the permit application and some of the exhibits. The grinder pump station would be underground except two inches, which is the access hatch. These would be at the individual homes. The working parts of the pump station would be underground. There would be some electrical meters above ground. They do need to talk to the Andersons more than they have to date as they need to locate an auxiliary generator to operate the pumps in the event there is a power outage. It can be below ground.
Jean Moore, Union, asked how many households the system will serve.
Harry Sellers responded the number of homes in Lakeland Village currently is 480 approx. The number of available lots is 980 approx. and the pump station would be able to handle everything in Lakeland Village. The system wouldnt need to serve everything right now.
Joan Renn from Union asked how much it will cost and who will pay for the system.
Gary Yando, Community Development Director, stressed that this is not a new project. It is all part of the North Bay/Case Inlet Sewer project and the money available is already in place. The funding comes up to $6 million approximately for the Lakeland Village project.
The Board added that there are loans and grants. The loans will be repaid through the hook up fees and the money that is generated. The monthly fees will pay for the ongoing maintenance.
Cmmr. Olsen/Cady moved and seconded to conditionally approve the substantial development/conditional use permit SHR2000-00019 for the Mason County Department of Community Development. This is construction of the Lakeland Village portion of the North Bay/Case Inlet wastewater collection and treatment system within the Shoreline Management Area of Anderson Lake with four conditions as stated and adopts the Findings of Fact as presented. Motion carried unanimously. B-absent; C-aye; O-aye
PAYMENT OF CLAIMS AGAINST COUNTY
Jim Vannelli, Chief Accountant, proposed the Board adopt a resolution for payment of claims against the County; which authorizes the warrant issue and release prior to board claim approval. The Finance Committee met and recommended adoption of the resolution. The bond level for the Auditor would be $50,000 rather than the current bond of $10,000. This would be an additional $75.00. The advantage would be the claim vouchers can be processed quickly in order to use cash discounts for prompt payment. It could reduce or eliminate service charges for late payments and payments of an emergency nature can occur without delay.
Cmmr. Olsen/Cady moved and seconded to adopt Resolution No. 80-00 to amend the county code and authorize a procedure to release warrants prior to board approval subject to $50,000 bond and approval of Prosecutors office for content as well as to form. Motion carried unanimously. B-absent; C-aye; O-aye. Resolution No. 80-00 (Exhibit B)
SMALL WORKS ROSTER
Jerry Hauth, Public Works Director, presented three projects to select contractors off the small works roster to resolve some fish passage issues.
1) CRP 1611 Old Belfair Highway (Bear Creek Crossing) to install a new open bottom box culvert.
Cmmr. Olsen/Cady moved and seconded the Board of County Commissioners authorize the Public Works Department to solicit quotes from contractors selected from the current Mason Countys Small Works Roster for CRP 1611, Old Belfair Highway, (Bear Creek Crossing) and subsequently award the contract to remove and replace the existing culvert in Bear Creek. Motion carried unanimously. B-absent; C-aye; O-aye
2) CRP 1680, Bear Creek Dewatto Road (Bear Creek Crossing) to install the new open bottom box culvert where Bear Creek crosses Bear Creek Dewatto Road.
Cmmr. Olsen/Cady moved and seconded the Board of County Commissioners authorize the Public Works Department to solicit quotes from contractors selected from the current Mason Countys Small Works Roster for CRP 1680, Bear Creek Dewatto Road (Bear Creek crossing) and subsequently award the contract to remove and replace the existing culvert in Bear Creek. Motion carried unanimously. B-absent; C-aye; O-aye
3) To remove a gravel bar that formed in Lake Limerick after the culvert failed this past December CRP 1599 St Andrews Drive (Lake Limerick).
Cmmr. Olsen/Cady moved and seconded to authorize the Public Works Department to solicit quotes from contractors selected from the current Mason Countys Small Works Roster for CRP 1599, St. Andrews Drive - for the removal of the gravel bar in Lake Limerick that formed subsequent to the road failure this past December and also award the contract for the gravel removal and shore restoration as needed. Motion carried unanimously. B-absent; C-aye; O-aye
CRP 1680 - BEAR CREEK DEWATTO ROAD CLOSURE
Mr. Hauth recommended the Board approve a road closure for the Bear Creek culvert installation under CRP 1680.
Cmmr. Olsen/Cady moved and seconded the Board approve Resolution No. 81-00 to close the Bear Creek Dewatto Road at Milepost 10.18 from 8:00 a.m. Thursday, September 21 to 5:00 p.m. Saturday, September 30, 2000, to remove and replace a large culvert in Bear Creek. Motion carried unanimously. B-absent; C-aye; O-aye. Resolution No. 81-00 (Exhibit C)
CRP 1611 - OLD BELFAIR HIGHWAY ROAD CLOSURE
The board also received a request for road closure for the installation of an open bottom box culvert in Bear Creek at milepost 3.36.
Cmmr. Olsen/Cady moved and seconded the Board execute the Resolution to close the Old Belfair Highway at Milepost 3.36 from 8:00 a.m. Monday, September 11 to 5:00 p.m. Wednesday, September 20, 2000, to remove and replace a large culvert in Bear Creek. Motion carried unanimously. B-absent; C-aye; O-aye. Resolution No. 82-00. (Exhibit D)
HEARING - ROAD VACATION
The Board held a continuation of the hearing for vacation of a portion of North Shore Road petitioned by Guy Fox.
Bill Bullock, Public Works Department, presented the staff report where the applicant requested the County allow an exchange of property to be vacated for an equal amount of property on the other side of the road.
It was determined that the county will be unable to make use of the property offered in exchange due to its excessive slope and the parcels to be exchanged are not equal in value.
The Department of Public Works recommended approval of the road vacation but does not recommend approval of the land exchange and that the vacation be subject to existing easements of record.
Mr. Bullock stated that originally Jay Harmon, retired Public Works employee, had originally suggested the exchange of right-of-way with this application, but he was unavailable for comment. When inspecting the site it was clear the County cannot use a piece of a cliff.
Laurason Hunt, Attorney for Guy Fox, stated that he attempted to contact the County to understand what the issues that were going to be presented today. He questioned how the County has a right-of-way through the cabin that Mr. Fox owns. There is some indication it was by prescription. He understands the County contends there is a right-of-way on the water side of the road which is 15 from the ditch or fog line.
He requested the County continue the hearing for a month to gather more facts.
Cmmr. Olsen/Cady moved and seconded to continue the hearing to consider the petition of Guy Fox to vacate the northerly 15 feet of the tract of land described as follows: that portion of the southerly 100 feet of the northerly 158.65 feet of Govt. Lot 3, Sec 26, T22N, R3W, W.M. lying to the south of the Mason Co. (North Shore Rd.) road right of way located at 11771 North Shore Road (Road Vac. File 311) on September 12, 2000 at 10:00 a.m. Motion carried unanimously. B-absent; C-aye; O-aye.
PROBATION SOFTWARE PROCUREMENT
Dave Loser, Equipment Rental & Revolving Fund Manager, asked for approval for purchase of a software procurement for Probation Services. The funds will come from the Technology Fund.
Cmmr. Olsen/Cady moved and seconded the County Commissioners authorize the Equipment Rental & Revolving Fund Manager to negotiate an agreement for the purchase of Intuitive Corrections Management software for the Probation Department. Final agreement to be approved and signed by the Board. Motion carried unanimously. B-absent; C-aye; O-aye.
ELECTED OFFICIALS SALARIES
The Budget & Finance Director presented a proposed resolution on behalf of the Human Resource Director for establishment of salaries for certain elected officials. The resolution would not affect the judges salary that is set by the state commission, the Prosecuting Attorney whose salary was previously set by resolution at the beginning of the year, or the commissioners.
The Board commented that they held off the Elected Officials salaries until they could determine what type of revenues would come back from I-695. This will make their pay retroactive to January 1, 2000. A survey was also conducted for Assessor, Auditor, Clerk, Treasurer, Sheriff, and Coroner similar to all the other employees in the county with the five counties (Island, Clallam, Grays Harbor, Lewis & Jefferson) and took the average of the high rate. They are trying to bring these elected officials salaries within 95% of the average.
Cmmr. Olsen/Cady moved and seconded the Board approve Resolution No. 83-00 which provides for salary increases during the year 2000 for certain elected officials and establishes the Boards intent to compensate the Assessor, Auditor, Clerk and Treasurer at a salary equivalent to 95% of the salary of the members of the Mason County Board of Commissioners effective July 1, 2000. Motion carried unanimously. B-absent; C-aye; O-aye. Resolution No. 83-00 (Exhibit E)
ENGINEERS GUILD AGREEMENT
Ione Siegler, Budget & Finance Director, presented the Engineers Guild agreement for the period of January 1, 2000 through December 31, 2001. This represents approximately 15 engineering technicians, information technicians and office support staff in the Public Works Department. It will provide a 2.1% increase effective January 1, 2000 and cost of living adjustment in 2000. It will provide for salary survey adjustments for some job classes over two years.
Cmmr. Olsen/Cady moved and seconded that the Board approve and sign the 2000/2001 agreement between the Mason County and the Mason County Engineers Guild. Motion carried unanimously. B-absent; C-aye; O-aye.
CONTRACT AMENDMENT - BECCA
Harris Haertel, Administrator of Juvenile Court and District Court Probation Services, explained the County continues to bill the State of Washington for the impacts of the BECCA bill. The biennium originally had a set amount of money, approximately $87,547. Since the legislature met there were other decisions made and amendments to the contract that increases the bottom line for Mason County. Also, another change requiring an amendment to the contract is the Department of Social & Health Services Child Administration Division had been the contractor with the State of Washington. Now the Department of Social & Health Services/Juvenile Rehabilitation Administration administers the contract.
Mr. Haertel presented Amendment No. 2 and No. 3 for approval.
The Board discussed that this funding also is shared with the Clerk and the Prosecutor as well as Probation Services.
This past year several counties had joined together for a class action suit against the state for not fully funding the BECCA bill. The County did not join in on the lawsuit, but now all of the counties in the state are receiving much better funding for the BECCA bill.
Cmmr. Olsen/Cady moved and seconded to approve Amendment #2 & #3 to contract Number 9963-43568 for the supplemental BECCA allocation for a total of $136,341.96. Motion carried unanimously. B-absent; C-aye; O-aye.
WESTNET INTERLOCAL TASK FORCE AGREEMENT
Sheriff Steve Whybark recommended the Board approve the Amendment to the Interlocal Drug Task Force Agreement. There were some minor issues such as the signature lines were amended from "Approved as to Form" to "Approved." There were amendments in other different areas for other participants. It doesnt involve any money. Mason County continues to participate but no one is on board with the task force at this time. The participation is generally cooperative. Any assets taken from the County are generally returned.
Cmmr. Olsen/Cady moved and seconded to approve the amendment updating the signature page to the Westnet Interlocal Agreement. Motion carried unanimously. B-absent; C-aye; O-aye.
The meeting adjourned at 10:49 a.m. due to no further business.
Rebecca S. Rogers
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
John A. Bolender, Chairperson
Mary Jo Cady, Commissioner
Cynthia D. Olsen, Commissioner