BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS

 

July 5, 2000

 

Chairperson John A. Bolender called the meeting to order at 3:00 p.m. with the flag salute. Commissioners Cynthia D. Olsen and Mary Jo Cady were in attendance.

 

MINUTES FOR APPROVAL: Cmmr. Cady/Olsen moved and seconded to approve the June 20 & 30th minutes as presented. Motion carried unanimously. B-aye; C-aye; O-aye.

 

C O R R E S P O N D E N C E

 

PERMIT ASSISTANCE CENTER

A letter was received from Philip Wilkens commending Debbera Coker for the assistance provided him while applying for a building permit.

CENTENNIAL CLEAN WATER FUND

The Washington State Department of Ecology informed the County of the approval of the Lower Hood Canal Pollution Source Identification Project (Grant No. G0000357) in the amount of $56,100.

 

AT&T

Received notice that AT&T Cable Service has planned programming changes effective August 1, 2000.

MASON/THURSTON DEVELOPMENTAL DISABILITIES ADVISORY BOARD - RESIGNATION

Harry W. Tachell II

BOARD OF EQUALIZATION - APPLICANT

Donald H. Clark

B U S I N E S S

 

CONTRACT AMENDMENT DEPARTMENT OF CORRECTIONS

The Probation Services Administrator recommended approval of the contract amendment (Contract No. COCO4306(5) for the restorative and community justice project. The contract will end on June 30, 2001 and the total amount is $43,000.

Cmmr. Olsen/Cady moved and seconded to approve Contract Amendment No. COCO4306(5) for the restorative and community justice project and the term of the contract will expire June 30, 2001. Motion carried unanimously. B-aye; C-aye; O-aye.

DISTRIBUTION OF PUD EXCISE TAX

It is recommended the Board approve the distribution of PUD Excise Tax in the amount of $396,770.89 of which $341,803.44 is distributed to Current Expense Fund and the balance of $54,967.45 to the City of Shelton.

Cmmr. Cady/Olsen moved and seconded to approve the distribution of the PUD Excise Tax in the amount of $396,770.89: $341,803.44 to Mason County Current Expense Fund and $54,967.45 to the City of Shelton. Motion carried unanimously. Resolution No. 59-00 (Exhibit A)

PROCLAMATION MASON COUNTY FAIR WEEK

It is recommended the Board proclaim the week of July 24 30 as Mason County Fair Week.

Cmmr. Olsen/Cady moved and seconded to proclaim the week of July 24 - 30 as Mason County Fair Week. Motion carried unanimously. B-aye; C-aye; O-aye.

ESTABLISHMENT OF HEARING PETITION FOR ROAD VACATION

A hearing is suggested for Tuesday, August 1, 2000 at 9:45 a.m. to consider the petition for vacation of the Northerly 15 feet of the tract of land described as follows: that portion of the southerly 100 feet of the northerly 158.65 feet of Government Lot 3, Section 26, Township 22 North, Range 3 West, WM. Lying to the south of the Mason County (North Shore Road) road right-of-way located at 11771 North Shore Road.

Cmmr. Cady/Olsen moved and seconded to approve Resolution No. 60-00 setting a hearing on Tuesday, August 1, 2000 at 9:45 a.m. to consider the petition for vacation of Northerly 15 feet of the tract of land described as follows: that portion of the southerly 100 feet of the northerly 158.65 feet of Government Lot 3, Section 26, Township 22 North, Range 3 West, WM. Lying to the south of the Mason County (North Shore Road) road right-of-way located at 11771 North Shore Road. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 60-00 (Exhibit B)

 

COMPETITIVE LOCAL EXCHANGE CARRIER AGREEMENT

The Mason County E911 Coordinator has recommended the Board approve the competitive local exchange carrier agreement with Focal Communications to assure a high level of standard in 911 operations.

Cmmr. Olsen/Cady moved and seconded to approve the recommendation of the E 911 Coordinator to approve the competitive local exchange carrier agreement with Focal Communications for 911 operations. Motion carried unanimously. B-aye; C-aye; O-aye.

HEARING - ROAD VACATION - PORTION OF NORTH SHORE ROAD

At 3:15 p.m. the Board held a public hearing to consider the Engineers Report on the petition for vacation of a portion of right-of-way along North Shore Road in the vicinity of milepost 10.00, south of the Tahuya River Bridge. It is described as: That portion of right-of-way lying 33 feet easterly of the western right-of-way line, as measured along the extended lot lines of Lot 7 of Tahuya Waterfront Tracts, on file in the Mason County Auditors office, Book of Plats, Volume 4, Page 11. The total area to be vacated measures approximately 57 feet in length by 33 feet in width.

Bill Bullock, Public Works Department, presented the Engineers Report recommending approval of the petition submitted by Mr. & Mrs. Craig Nice for a portion of the North Shore Road. The petitioners asked for a land exchange, the western 33 feet of right-of-way for an equal amount beyond the eastern side of the countys maintenance line, which was also recommended for approval.

It was noted the current road easement is 60 and the exchange of land will give the County a deeded piece of property for the right-of-way.

The petitioner, Craig Nice, was present to support the petition.

Cmmr. Cady/Olsen moved and seconded the Board vacate that portion of the right-of-way lying 33 feet easterly of the western right-of-way line, as measured along the extended lot lines of Lot 7 of Tahuya Waterfront Tracts, on file in the Mason County Auditors office, Book of Plats, Vol. 4, Page 11, in exchange for an equal amount of right-of-way lying easterly of the eastern right-of-way line; this exchange is contingent upon the courts approval and will be subject to any existing easements of record. Motion carried unanimously. B-aye; C-aye; O-aye.

IMPACT FEES

Carla Bechtolt asked that the Board commission a cost of growth study and utilize impact fees within the County. She asked that the County explain to the residents how the projected growth will be paid for.

She understood the County lost over $89 million dollars by not implementing the impact fees.

The Board interjected that some of the fees are currently being collected through the SEPA fee process. Jurisdictions collect their fees in different ways. Also, more than 60% of the property taxes collected in the community goes to junior taxing districts and not the county government directly.

As the property taxes grow the impacts to those taxes are actually generated at the port district, school district, hospital district, etc. The Board encouraged she take this same message to the other junior taxing districts since they have the ability to impact the property taxes greater than Mason County government.

The Board noted that Growth Management has been looking at affordable housing. Every fee put onto a new home creates a higher cost to that house. The property taxes were supposed to be impact fees. As soon as a home is built on a parcel of land, taxes begin to increase with the value every four years. That is an impact because the house is there. Now the legislature has discovered another kind of impact fees. Property taxes are impact fees and a homeowner pays a lot more for the house than for a bare lot.

HEARING - ROAD VACATION - PORTION OF SPRUCE STREET

At 3:30 p.m. the Board held a public hearing to consider the petition for vacation of a portion of Spruce Street. Bill Bullock, Public Works Department, presented the staff report-recommending approval of the vacation as petitioned.

Jeff Carey, Allyn Association & Sub Planning Area, stated they have no problem with vacating right-of-ways. Their main concern is to take into consideration the states maintenance plan to straighten out the whole area.

Cmmr. Olsen/Cady moved and seconded the Board vacate the right-of-way of Spruce Street between Block 9, Tract J, and Block 8 Tract H, and Lots 39 - 45 inclusive, which is located east of Lakewood Avenue, as shown on Lakewood Plat J, on file in the Mason County Auditors office, Book of Plats, Volume 2, Page 33. Motion carried unanimously. B-aye; C-aye; O-aye. Motion carried unanimously. B-aye; C-aye; O-aye.

PETITION FOR EXCHANGE OF REAL PROPERTY BAYSHORE, INC.

Public Works Director Jerry Hauth recommended the Board approve a land exchange. The development of Lincoln Heights has requested an exchange of land so they can put in a road and avoid the drainage and draw in the area. In exchange they are willing to give the County a strip of land coming up Johns Prairie which could some day allow the County to extend the truck-passing lane. This would be forwarded on to the Superior Court for their concurrence on equal land values.

There was some discussion whether it is called Bayshore, Inc. or Lincoln Heights. It was determined that Bayshore, Inc. is the legal entity of the owner of Lincoln Heights.

Cmmr. Cady/Olsen moved and seconded to approve the land exchange with Bayshore, Inc. and sign the documents as necessary. Motion carried unanimously. B-aye; C-aye; O-aye.

HEARING - SUPPLEMENTAL APPROPRIATION

At 3:45 p.m. the Board considered the $15,000 supplemental appropriation to the Current Expense Fund. Ione Siegler, Budget & Finance Director, explained the supplemental appropriation is due to the transfer of a Washington State Department of Ecology grant from Planning and an operating transfer from the Reserve for Technology Fund to Community Development Special Projects to update the Shoreline Master Program to a GIS mapping system.

There was no public comment.

The Board discussed that this money was originally set to go into the Planning Department, but it is not going into the Department of Community Development.

Cmmr. Cady/Olsen moved and seconded to approve the supplemental appropriation to the 2000 budget for the Current Expense Fund in the amount of $15,000 as presented by Budget Director Ione Siegler. Motion carried unanimously. B-aye; C-aye; O-aye. Order signed. (Exhibit C)

HEARING SET - UNMUFFLED COMPRESSION BRAKES

Jerry Hauth, Public Works Director, requested the Board set a hearing to consider a petition for unmuffled compression brakes. Byron Debban has requested the restriction be placed from milepost 4 to milepost 6 on State Route 3. They are recommending a slight adjustment to read from milepost 3.58 (city limits) out to milepost 6.5 which would be the intersection with Johns Prairie.

Cmmr. Olsen/Cady moved and seconded to schedule a hearing to consider the restriction of unmuffled compression brakes on State Route 3 between milepost 3.58 to milepost 6.5 on July 25, 2000 at 7:15 p.m. Motion carried unanimously. B-aye; C-aye;

NOTICE OF AWARD TELEPHONE QUOTES

Public Works Department reported four quotes were received for the purchase of a large culvert for Bear Creek at Bear Creek Dewatto Road. They awarded the purchase to the low bidder of Washington Culvert Co. for a sum of $20,412.

Four quotes were received for the purchase of a large culvert for Bear Creek at Old Belfair Highway. The bid was awarded to the low bidder of Washington Culvert Co. at $15,930.

DOCUMENTATION OF COUNTY PURCHASES

The Board was submitted an updated list of those employees authorized to sign purchase orders or invoices and to approve and execute vouchers within the Department of Public Works.

REGIONAL WATER & SEWER TASK FORCE

Gary Yando, Community Development Director, reported that several local and state jurisdictions have met in a joint planning effort related to utility service to portions of the Shelton Urban Growth Area (SUGA) and nearby essential public facilities.

It was requested the Board authorize the chairperson to sign a charter document of the Shelton Area Water and Sewer Regional Solutions Task Force. The Task Forces goal is to produce a regional facility plan for water and sewer service to the SUGA and nearby essential public facilities.

Cmmr. Cady/Olsen moved and seconded to authorize the chairperson to sign the Shelton Area Water and Sewer Regional Solutions Task Force charter as presented by the Mason County Director of Community Development. Motion carried unanimously. B-aye; C-aye; O-aye.

NOTICE OF AWARD FENCING

The Department of Community Development announced the award of the Beards Cove Fence Insulation project to Kelly Fencing of Port Orchard, Washington in the amount of $4,394.18. Other bids were received from Viking Fence Company, Bremerton; Pacific Iron & Fence, Port Orchard; and H & H, Belfair.

BIO-SOLIDS REMOVAL & DISPOSAL AGREEMENT

Gary Yando, Director of Community Development, requested the Board approve an agreement with Joes Septic Tank Service for hauling and disposing of bio-solids generated from the Hartstene Pointe and Rustlewood Pointe Wastewater Facilities. The agreement is for a period of two years with a charge amounting to $.13 per gallon assessed.

Cmmr. Olsen/Cady moved and seconded to approve and sign the bio-solids removal and disposal agreement between Joes Septic Tank Service & Mason County. Joes Septic Tank Service will remove Bio-Solids generated at the Hartstene Pointe and Rustlewood Wastewater Facilities at a rate of 13 cents per gallon. The length of the Agreement will be for two years to begin on the date approved by the Mason County Board of Commissioners. Motion carried unanimously. B-aye; C-aye; O-aye.

BEARDS COVE WATER SYSTEM-COMPREHENSIVE PLAN

The Board also was asked to authorize Community Development to begin negotiations with Parametrix, Inc. for the Beards Cove Water System.

Cmmr. Cady/Olsen moved and seconded to grant authorization to the Director of Community Development to negotiate a contract with the firm of Parametrix Inc. to prepare the Beards Cove Comprehensive Water System Plan. Motion carried unanimously. B-aye; C-aye; O-aye.

HEALTH SERVICE AGREEMENT - PSYCHO-SOCIAL COUNSELING

Steve Kutz, Public Health Services Director, recommended the Board approve a Health Service Agreement for Psychosocial counseling-maternity support services First Steps Counselor agreement. He explained this program will provide counseling for First Steps maternity support services clients. Mason County Public Health Services is the overall administrator for the maternity support services project in the county and anybody who works under this agreement has to have a contract with the County. Under the agreement other subcontractors would bill the Washington State Social & Health Services directly for the services and the county charges $2.50 per client to recover the costs for the billing purposes.

Cmmr. Olsen/Cady moved and seconded to approve the Health Services Agreement between Mason County Public Health Services and Alliance Counseling & Education Service from January 1, 1998 through December 31, 2000 and authorize the chairperson to sign. Motion carried unanimously. B-aye; C-aye; O-aye.

PROFESSIONAL SERVICES AGREEMENT

The Board was presented a Professional Services Agreement with Assured Home Health and Hospice for the provision of one extra day HIV AIDS case management per week. The contractual amount is $31.00 per hour for April 1, 2000 through March 31, 2002.

Cmmr. Cady/Olsen moved and seconded to approve the professional services agreement for signature by chairperson with Assured Home Health and Hospice for one more day a week at $31.00 per hour for HIV AIDS case management for the period of April 1, 2000 through March 31, 2002. Motion carried unanimously. B-aye; C-aye; O-aye.

INTERAGENCY WORK ORDER AMENDMENT - DSHS

Mr. Kutz asked the Board to approve Amendment No. 2 to the Interagency Work Order (Contract #21646) with the Washington State Department of Social & Health Services (DSHS) for the period from July 1, 2000 to June 30, 2001. He explained that this authorizes continued health passport services to DSHS. This provides medical history to foster parents and adoptive parents for children in the DSHS foster and placement system. It is beneficial in providing a continuity of care. There are more passports to process than they had resources. This additional funding on an ongoing basis should allow the backlog to be caught up.

Cmmr. Olsen/Cady moved and seconded to approve Interagency Work Order Amendment No. 2 with DSHS from July 1, 2000 through June 30, 2001 as presented. Motion carried unanimously. B-aye; C-aye; O-aye.

INTERAGENCY WORK ORDER AMENDMENT - DSHS

The Board received Amendment No. 4 to fund early intervention services. The amount of money for the period of July 1, 2000 through June 30, 2001 is $14,144.00, which is a slight increase over previous years.

Cmmr. Cady/Olsen moved and seconded to approve for the chairs signature the interagency work order Amendment No. 4 to the Basic Interagency Agreement #91600. Work Order Amendment in the amount of $14,144 to run from July 1, 2000 to June 30, 2001 for early intervention services. Motion carried unanimously. B-aye; C-aye; O-aye.

AMENDMENT #1 - RESOURCE MANAGEMENT INC.

Mr. Kutz presented Amendment #1 to the agreement between Resource Management, Inc. in the amount of $39,150. This is the maximum amount budgeted to deal with the Milfoil problem in Mason Lake. This is the second year of the project.

Cmmr. Olsen/Cady moved and seconded to approve Amendment #1 to increase by $24,100 for a total of $39,150 with Resource Management, Inc. to be signed by the chairperson. Motion carried unanimously. B-aye; C-aye; O-aye.

WASHINGTON DENTAL SERVICE FOUNDATION

Steve Kutz, Public Health Services, presented a Washington Dental Services Foundation Project Grant Agreement. The grant is to develop an Access to Baby and Children Dental (ABCD) program in the county. An award of up to $21,000 was granted to the County for the period of May 5, 2000 through December 31, 2001.

Cmmr. Cady/Olsen moved and seconded to approve the Washington Dental Service Foundation project grant agreement for the chairs signature up to $21,000 to develop and implement the ABCD program in Mason County; May 5, 2000 through December 31, 2001. Motion carried unanimously. B-aye; C-aye; O-aye.

DEPUTY SHERIFFS AGREEMENT

Skip Wright, Human Resources Director, recommended the Board sign the agreement with the deputy sheriffs bargaining unit (Woodworkers Local Lodge W536) for the period of January 1, 2000 through December 31, 2001. It provides for 2.1% salary increase, effective January 1, 2000 and a cost of living adjustment in 2001. It also provides for increases in longevity pay and uniform allowance in 2000 and 2001.

Cmmr. Olsen/Cady moved and seconded to approve and sign the 2000 through 2001 agreement between Mason County and the Woodworkers Local Lodge W536, IAM covering the Deputy Sheriffs bargaining unit as presented. Motion carried unanimously. B-aye; C-aye; O-aye.

NON-UNION EMPLOYEES SALARY INCREASES

The Board was presented with a resolution for approval of the non-union employees salary increases in the amount of 2.1%.

Cmmr. Cady/Olsen moved and seconded the Board approve Resolution No. 61-00 which provides for a 2.1% salary increase for certain non-union employees effective January 1, 2000. Resolution No. 61-00 (Exhibit D)

DEPUTY PROSECUTORS - SALARY INCREASES

Mr. Wright submitted a resolution for increase in salaries for certain deputy prosecuting attorneys in the amount of 2.1% to be effective July 1, 2000. A few years ago the deputy prosecutors organized and a labor agreement was negotiated that would run from early 1998 through 6/30/2000. The agreement was not signed due to the court of the state ruling the deputy prosecutors were not entitled representation. The Board agreed, at that time, to implement the economic provisions of that agreement and therefore the increase is effective July 1, 2000.

Cmmr. Cady/Olsen moved and seconded the Board approve Resolution No. 62-00 which provides for a 2.1% salary increase for certain deputy prosecuting attorneys to be effective July 1, 2000. Resolution No. 62-00 (Exhibit E)

AMENDMENT PERSONNEL POLICIES

An amendment was recommended for Chapter 6.3 of the Mason County Personnel Policies. The amendment would change the eligibility threshold for coverage under the employees group insurance from 90 hours a month to 80 hours a month. It is consistent with the eligibility threshold in most of the collective bargaining units for employee group insurance.

Cmmr. Cady/Olsen moved and seconded the Board approve Resolution No. 63-00 which amends Resolution No. 148-99 and revises Chapter 6.3 of the Mason County Personnel Policies by providing for an 80 hour per month eligibility threshold for employee health insurance benefits. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 63-00. (Exhibit F)

NOVELL LICENSE AGREEMENT

Dave Loser, Equipment, Rental & Revolving Fund Manager asked the Board to approve an agreement with Novell License. The county network receives a volume discount by contracting with the state. Roger Bascom was the original coordinator and he has left the County. They are now designating Bob Deans as the coordinator.

Cmmr. Olsen/Cady moved and seconded the County designate Robert Deans as the Mason County Novell Master License Agreement Agency Coordinator and authorize the Chairperson to execute the Agency Coordinator Assignment with the Department of Information Services. Motion carried unanimously. B-aye; C-aye; O-aye.

NOTICE OF AWARD - ROAD OIL TANKER TANK CLEANING

It was announced that Protective Environmental Services, Inc. of Seattle, Washington was awarded the contract for $4,800 for tank cleaning services.

WARRANTS APPROVED

FUND NAME

WARRANT

AMOUNT

NUMBER(S)

Claims Clearing

 

 

 

Salary Clearing

 

11920-12000

12001-12122

12123-12184

12185-12229

12230-12369

104750-105164

105165-105168

105169-105170

 

$87,879.44

$126,710.02

$35,751.56

$656,624.11

270,307.31

$877,008.43

$1,518.09

10,961.28

ADJOURNED

At 4:26 p.m. the meeting adjourned due to no further business.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTEST:

 

 

________________________________

Rebecca S. Rogers

Clerk of the Board

 

 

BOARD OF COUNTY COMMISSIONERS

MASON COUNTY, WASHINGTON

 

 

___________________________________

John A. Bolender, Chairperson

 

 

___________________________________

Mary Jo Cady, Commissioner

 

 

___________________________________

Cynthia D. Olsen, Commissioner