BOARD OF MASON COUNTY COMMISSIONERS PROCEEDING

 

May 2, 2000

The meeting was called to order at 9:02 a.m. by Chairperson John A. Bolender who led the Pledge of Allegiance. Commissioner Mary Jo Cady was in attendance, Commissioner Cynthia D. Olsen was on an excused absence.

 

C O R R E S P O N D E N C E

 

AT&T

Effective May 17, 2000 AT&T Discovery People will not be available through Digital Cable service and there are no specific plans to replace this channel with other programming at this time.

CITY OF SHELTON - ANNEXATION

Received a copy of Ordinance No. 1532-0400 from the City of Shelton annexing properties from Johns Prairie and Brockdale Road area.

 

B U S I N E S S

 

JAIL EXPANSION GRANT

Mike Rutter, Facilities Manager, requested the Board authorize the Chair to sign the letter certifying the grant will be used for the expansion of the jail expansion, grant #SCEC4451.

Cmmr. Cady/Bolender moved and seconded to approve and authorize the Chair to sign the grant certification for grant #SCEC4451. Motion carried unanimously. B-aye; O-absent; C-aye.

Mr. Rutter then presented an amendment to contract SCEC4452, submittal of progress reports.

Cmmr. Cady/Bolender moved and seconded to approve and authorize the Chair to sign the amendment to grant #SCEC4452. Motion carried unanimously. B-aye; O-absent; C-aye.

PETITION FOR ROAD VACATION PORTION OF SPRUCE STREET

It is recommended the Board schedule a public hearing on June 6, 2000 to consider a petition for vacation of a portion of Spruce Street located in the Lakewood Plat J.

Cmmr. Cady/Bolender moved and seconded to set a public hearing on June 6, 2000 at 10:30 a.m to consider a petition for vacation of a portion of Spruce Street located in the Lakewood Plat J. Motion carried unanimously. B-aye; O-absent; C-aye. Resolution No. 37-00 (Exhibit A)

VETERANS ASSISTANCE APPLICATIONS

Loy E. Earles VFW 1694 Housing $196.87.

Cmmr. Cady/Bolender moved and seconded to approve the Veterans' Assistance application for Loy E. Earles for housing, $196.87. Motion carried unanimously. B-aye; O-absent; C-aye.

RECESS

The Board recessed for 5 minutes.

SHORELINE SUBSTANTIAL DEVELOPMENT/CONDITIONAL USE PERMIT (Cont. from 2/8; 3/14; & 4/11) After-the-fact permit to repair a road and stabilize a slope located at end of Sunset Road overlooking Oakland Bay. Applicant: Tri Vo - (Applicant request for continuance)

Shandra O'Haleck, Planner, requested the Board continue the hearing to 5/23/00 at 7:30 p.m. on behalf of the applicant.

Cmmr. Cady/Bolender moved and seconded to continue the meeting to 5/23/00 at 7:30 p.m. for Mr. Tri Vo, SHR99-0046. Motion carried unanimously. B-aye; O-absent; C-aye.

ISTEA/TEA-21 FUNDING

Jerry Hauth, Public Works Director, requested the Board authorize the Chair to sign the prospectus applications for ISTEA/TEA-21 funding.

Cmmr. Cady/Bolender moved and seconded to authorize the Chair to execute the prospectus applications from the Department of Public Works for $924,335 of Washington State Department of Transportation ISTEA/TEA-21 funding. Motion carried unanimously. B-aye; O-absent; C-aye.

BST APPLICATION

Mr. Hauth requested the Board approve the Resolution to assign county road project numbers for bituminous surface treatment (BST) to be placed on the following roads: Fish Hatchery, Beeville Loop, Plug Mill, Shelton Valley, Wingert, Jensen Drive, Anthony, Tahuya-Blacksmith, Bear Creek-Dewatto.

Cmmr. Cady/Bolender moved and seconded to execute the attached resolution approved county road projects 1670 through 1678 for application of bituminous surface treatment on all or portions of nine Mason County roads. Motion carried unanimously. B-aye; O-absent; C-aye. Resolution No. 38-00 (Exhibit B)

ADOPT-A-ROAD AGREEMENT - ARCADIA ROAD

Mr. Hauth presented an adopt-a-road agreement for Arcadia Road submitted by The Boat Farm.

Cmmr. Cady/Bolender moved and seconded to authorize the Chair to execute adopt-a-road agreement 9110BOAT1 sponsored by The Boat Farm on the Arcadia Road. Motion carried unanimously. B-aye; O-absent; C-aye.

CELLULAR PHONE AGREEMENT - GEIGER

Mr. Hauth requested the Board approve a personal cellular phone agreement for Rich Geiger, Public Works.

Cmmr. Cady/Bolender moved and seconded to execute the personal cellular phone agreement with Rich Geiger, an employee of the Mason County Department of Public Works Road Department. Motion carried unanimously. B-aye; O-absent; C-aye.

CRP 1669, JOHNS PRAIRIE ROAD WALKWAY

Mr. Hauth requested the Board approve CRP 1669, Johns Prairie Road, for the construction of a walkway on the south side of Johns Prairie Road, milepost 0.28 to 1.89.

Cmmr. Cady/Bolender moved and seconded to execute CRP #1669, Johns Prairie Road walkway. Motion carried unanimously. B-aye; O-absent; C-aye. Resolution No. 39-00 (Exhibit C)

COOPERATIVE PURCHASING AGREEMENT - DOUGLAS COUNTY

Dave Loser, Equipment Rental & Revolving, requested the Board authorize the Chair to sign the cooperative purchasing agreement with Douglas County.

Cmmr. Cady/Bolender moved and seconded to authorize the Chair to execute a cooperative purchasing agreement with Douglas County. Motion carried unanimously. B-aye; O-absent; C-aye.

CALL FOR BIDS - ASPHALT

Mr. Loser requested the Board set a bid opening time of 10:15 a.m. on 6-6-00 for the supply contract for cutback asphalt and/or emulsified asphalt for 2000.

Cmmr. Cady/Bolender moved and seconded to authorize the ER&R Fund Manager to advertise for opening of bids on 6-6-00 at 10:15 a.m. for the supply contract for cutback asphalt and/or emulsified asphalt for calendar year 2000. Motion carried unanimously. B-aye; O-absent; C-aye.

TANK CLEANING SERVICES

Mr. Loser requested permission to post-for-quotes to contract for tank cleaning services for trailer #947.

Cmmr. Cady/Bolender moved and seconded to authorize the ER&R Fund Manager to utilize the post-for-quotes/telephone bid procedures to contract for tank cleaning services for trailer #947. Motion carried unanimously. B-aye; O-absent; C-aye.

CERTIFICATE OF GOOD PRACTICE

Chairperson Bolender presented the certificate of good practice from the County Road Administration Board to Jerry Hauth, Director of Public Works.

LOAN AGREEMENT - NORTH BAY

Gary Yando, Community Development Director, requested the Board approve and sign a loan agreement for the North Bay/Case Inlet Water Reclamation Project in the amount of $6,559,688 bringing the loan amount back to the original figure of $9,179,688.

Cmmr. Cady/Bolender moved and seconded to approve the loan agreement (#L0000021) in the amount of $6,559,688. This amount reinstates the amount removed from loan agreement L9400010 through agreement with the Department of Ecology in 1996. Funds to be used to construct the North Bay/Case Inlet Water Reclamation Facility and Sewer Collection System. Motion carried unanimously. B-aye; O-absent; C-aye.

CITIZEN CONCERN

John Straatman, Lilliwaup, expressed his frustration with the building department because he had to be rescheduled due to illness of a building inspector. He also brought up the issue that he can't build on his commercial property and wants a statement saying the land is worthless and have it removed from the tax rolls.

Cmmr. Bolender pointed out the county is under an order of invalidity due to the Hearings Board and that is why he can't develop his property. He thanked Mr. Straatman for his input.

SHORELINE SUBSTANTIAL DEVELOPMENT/CONDITIONAL USE PERMIT Proposal to excavate river rock to provide storm water flow clearance for two existing bridges at Satsop Cloquallum & Plug Mill roads. Applicant: Public Works

Shandra O'Haleck presented the staff report. The project is the excavation of approximately 453 cubic yards of river rock to provide storm water flow clearance for two existing bridges. These projects are located within Dry Run Creek shoreline jurisdiction.

The deposition of river rock occurring on this section of Dry Run Creek threatens the stability of two bridges and their ability to pass flood waters. It appears the historical design of these bridges and the nature of the river will require ongoing dredging maintenance.

Because this proposal is consistent with the Shoreline Management Act and the Mason County Shoreline Program, staff recommends approval of the permit subject to the following conditions.

1. The applicant shall comply with the specifications and conditions of the Washington Department of Fish and Wildlife Hydraulic Project Approval for this project.

2. A US Army Corps of Engineers Permit or Exemption in conjunction with a WA State Water Quality Certification shall be obtained prior to the performance of any activities waterward of the Ordinary High Water Mark.

3. Erosion control measures must be in place prior to any clearing, grading, or construction.

4. All dredged materials shall be moved to an upland site outside of shoreline jurisdiction.

5. All areas disturbed or newly created by construction activities must be revegetated, use bioengineering techniques, use clean durable riprap, or some other equivalent type of protection against erosion.

6. The project must be consistent with all the applicable policies and other provisions of the Shoreline Management Act, its rules, and the Mason County Shoreline Master Program.

7. The applicant shall assure that the conveyance capacity is maintained during the first high flows.

8. All machinery shall be operated from the road or banks of the river.

9. Notification of alteration of watercourses shall be provided to the Federal Insurance Administration.

Cmmr. Cady asked if this permit can be for a longer length of time.

Ms. O'Haleck replied she has done another maintenance-type permit for a five year period.

Cmmr. Bolender asked Jerry Hauth if he has obtained an HPA.

Mr. Hauth answered no, there has been some on-site discussions but he doesn't know where it is at in the process.

Cmmr. Bolender asked if it appears from Fisheries that the permit will be forthcoming.

Mr. Hauth answered, yes.

Ms. O'Haleck stated she has been on-site with Fisheries.

Cmmr. Bolender noted this proposal is to remove significant amounts of material to address the water conveyance problem but Fisheries has been very unwilling to consider similar kinds of proposals in other drainages. He is surprised they will consider a gravel removal project when in the past they have indicated that gravel removal is not an appropriate activity in an area affecting fish habitat. He acknowledged this is upstream from any particular fish habitat.

Ms. O'Haleck commented that this area does support fish habitat.

Cmmr. Cady/Bolender moved and seconded to approve substantial development permit/conditional use permit #SHR2000-00008 for Department of Public Works as conditioned by staff and the term to be five years. Motion carried unanimously. B-aye; O-absent; C-aye.

RECESS

The Board recessed for 15 minutes.

SHORELINE SUBSTANTIAL DEVELOPMENT PERMIT Proposal to construct a wooden stair tower on a property along Case Inlet. Applicant: Robert Jordan

Allan Borden, Planning, presented the staff report. The project is the construction of a 20 ft by 10 ft one-property wooden stair tower. The 22 foot high structure is connected to the top of bank by a 3 foot wide by 10 foot long bridge and is a series of three landings connected by stairs, with the bottom steps being retractable. The structure is located landward of the mean higher high waters of Case Inlet.

Staff finds the proposal consistent with the Shoreline Master Program criteria, subject the following conditions:

1. The applicant shall comply with the policies and regulations of the Shoreline Management Act, Mason County Shoreline Master Program, and Mason County Building Department.

2. The use of pressure-treated wood piling is approved for use in this project, provided the supplier certifies, in writing, that appropriate best management practices have been employed in its production; and the material is free of excessive surface residue prior to installation; and the materials "fixed" in the case of arsenical treated material or "cleaned and dry" in the case of creosote or oil-borne treated material. This certificate shall state the purchaser's name and shall be provided to Mason County prior to construction.

3. The applicant shall secure a Washington Department of Fish & Wildlife Hydraulic Project Approval and follow all construction specifications authorized in that permit.

4. The applicant shall secure a Army Corps of Engineers review and any needed permitting and follow all construction specifications authorized in that permit.

Cmmr. Bolender mentioned there is sometimes a condition to be certain the building material is disposed of properly in an upland area.

Cmmr. Cady/Bolender moved and seconded to approve the SHR 2000-00009 for Robert and Jean Jordan as conditioned by staff with the 5th condition, all construction debris shall be disposed of in an upland area. Motion carried unanimously. B-aye; O-absent; C-aye.

Cmmr. Cady/Bolender moved and seconded to authorize the Chair to sign the findings of fact for Robert & Jean Jordan, SHR2000-00009, when they are revised adding the 5th condition. Motion carried unanimously. B-aye; O-absent; C-aye.

FINDINGS OF FACT - PUBLIC WORKS

Cmmr. Cady/Bolender moved and seconded to approve the findings of fact for SHR2000-00008, Department of Public Works, and authorize the Chair to sign. Motion carried unanimously. B-aye; O-absent; C-aye.

HEARING Cont. (from 1/11 & 4/11) - Utility Easement Removal

Star Lake Addition 2, Lots 152 & 153, 153 & 154, and 154 & 155.

Michael MacSems, PAC, presented the resolution for the Board's approval authorizing the removal of the utility and drainage easements between lots 152 and 153, 153 and 154, and 154 and 155 in the Plat of Star Lake Division 2 as requested by Orelle and Lois Furgere (lot 152) and Kay M. Kelly and Juanita Milton, personal representatives of the Estate of Barbara and Harold Damon, owners of lots 153, 154 and 155. This is in order to seek a boundary line adjustment in order to relocate the property line.

Cmmr. Cady/Bolender moved and seconded to approve resolution No. 40-00 at Star Lake Addition 2, for the alteration of the 10' easements between lots 152 and 153, 153 and 154, and 154 and 155 as requested by Orelle & Lois Furgere and the Estate of Barbara and Harold Damon. Motion carried unanimously. B-aye; O-absent; C-aye. Resolution No. 40-00 (Exhibit D)

APPROVAL OF WARRANTS

FUND NAME

WARRANT

AMOUNT

NUMBER(S)

Claims Clearing

 

Salary Clearing

9442-9613

9614-9750

9751-9843

103384-103804

103805-103876

$225,394.74

$277,262.65

$80,515.01

$875,425.07

$11,857.22

ADJOURNED

The regular meeting adjourned at 10:38 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

ATTEST:

 

 

________________________________

Rebecca S. Rogers

Clerk of the Board

 

 

 

 

BOARD OF COUNTY COMMISSIONERS

MASON COUNTY, WASHINGTON

 

___________________________________

John A. Bolender, Chairperson

 

___________________________________

Mary Jo Cady, Commissioner

 

Absent

__________________________________

Cynthia D. Olsen, Commissioner