BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS
April 18, 2000
The meeting was called to order at 9:30 a.m. by John A. Bolender with the flag salute. Commissioners Cynthia D. Olsen and Mary Jo Cady were in attendance.
APPROVAL OF MINUTES: Cmmr. Cady/Olsen moved and seconded to approve the March 28 minutes as circulated. Motion carried unanimously. B-aye; C-aye; O-aye.
C O R R E S P O N D E N C E
DNR PROPOSED LAND TRANSACTION
The Washington State Department of Natural Resources (DNR) held a public hearing to provide information and receive testimony on a proposed land transaction on April 17, 2000 at the Shelton Civic Center. The land exchange is between DNR and the Manke Lumber Company.
Comments were received from the following on the proposed amendments to the Mason County Comprehensive Plan and Development Regulations: Public Utility District #1 and City of Shelton.
B U S I N E S S
HEARING SUPPLEMENTAL APPROPRIATION
The Board held a public hearing to consider a $40,253 Supplemental Appropriation to the Current Expense Fund.
Ione Siegler, Budget & Finance Director, explained the budget amendment was necessary due to unanticipated operating transfer from the Capital Improvement Fund to Facilities & Grounds Budget; unanticipated OysterFest revenue; unanticipated interfund charges for services to Human Resources & Budget & Finance and unanticipated beginning fund balance in the Current Expense Fund for general purposes and the MCRA batting cage. The resources will be used to restore budget cuts resulting from the passage of Initiative 695 to reclassify a deputy prosecutor position and help construct the MCRA batting cage.
Cmmr. Olsen/Cady moved and seconded to approve the supplemental appropriation to the 2000 budget in the amount of $40,253 for the Current Expense Fund as presented by the Budget Director. Motion carried unanimously. B-aye; C-aye; O-aye. Order signed (Exhibit A)
APPROVAL OF WARRANTS
Jim Vannelli, Chief Accountant, presented a proposed resolution for change in payment procedures for county warrants. It would amend the County Code Chapter 3.32. It would authorize warrant issue and release prior to Board claim approval. The Prosecutors office has signed off as to legal form. They are waiting for a legal review as to the content.
In response to the Boards inquiry, Mr. Vannelli explained that the basis for adoption of the resolution would be mostly for convenience however there are controlling issues. The BARS manual and state law provides for it and other counties have adopted this policy already.
The Board discussed they would prefer to wait until the Prosecutors office has reviewed the content.
SHORELINE SUBSTANTIAL DEVELOPMENT/CONDITIONAL USE PERMIT PUBLIC WORKS
The Board considered the shoreline substantial development/conditional use permit for Mason County Public Works proposal.
Shandra OHalleck, Planner, explained the proposal is a shoreline stabilization rock-armoring project on Cloquallum Creek.
The Planning Staff recommended approval with the following conditions:
1) The applicant shall comply with the specifications and conditions of the Washington Department of Fish and Wildlife Hydraulic Project Approval for this project.
2) A US Army Corps of Engineers Permit or Exemption shall be obtained prior to the performance of any activities waterward of the Ordinary High Water Mark.
3) Erosion control measures must be in place prior to any clearing, grading, or construction.
4) All areas disturbed or newly created by construction activities must be revegetated, use bioengineering techniques, use clean durable riprap, or some other equivalent type of protection against erosion.
5) The project must be consistent with all the applicable policies and other provisions of the Shoreline Management Act, its rules, and the Mason County Shoreline Master Program.
The Board noted there is severe undercutting close to the Cloquallum Road.
Bob Thuring, Department of Public Works, stated they are hoping to get the US Army Corps of Engineer permit by early July. The later window is in October.
There were no public comments.
Cmmr. Cady/Olsen moved and seconded to approve the shoreline substantial development/conditional use permit SHR 2000-0002 with the five conditions as listed above. Motion carried unanimously. B-aye; C-aye; O-aye.
Cmmr. Cady/Olsen moved and seconded to approve the findings of fact as presented for signature by the chairperson. Motion carried unanimously. B-aye; C-aye; O-aye.
LEASE AGREEMENT PORT OF SHELTON
Joe Murray, Emergency Management Director, presented the new lease for the facilities at the Port of Shelton and a termination for the facilities previously occupied.
The Department of Emergency Management related that in 1996 they moved from the basement of the courthouse to the Port of Shelton to acquire better operating facilities. In 1998 they were approached by the Port of Shelton requesting a move to allow for another tenants expansion.
There were problems with installing the tie lines with the Countys PBX and Emergency Managements phone system. They hope to have this issue taken care of within a week. They have established radio communications with the state from the new facility.
They are in the new facility and vacated the old premises, with the exception of a satellite antennae which will be moved within a week.
Cmmr. Olsen/Cady moved and seconded to approve the revised lease for the new location of the Department of Emergency Management at the Port of Shelton. Motion carried unanimously. B-aye c-aye; O-aye.
Cmmr. Olsen/Cady moved and seconded to approve signature by the chairperson of the termination agreement for the previous location at the Port of Shelton. Motion carried unanimously. B-aye; C-aye; O-aye.
HEARINGS SET UTILITY EASEMENT REMOVAL
Michael MacSems, Planner, requested the Board set a public hearing to remove the utility drainage easement between Lots 21 & 22, Division 3, Plat of Emerald Lake.
Cmmr. Cady/Olsen moved and seconded to set a public hearing to consider a utility drainage easement between lots 21 & 22, Division 3, Plat of Emerald Lake on May 16, 2000 at 9:15 a.m. Motion carried unanimously. B-aye; C-aye; O-aye.
Mr. MacSems also asked the Board establish a hearing to consider a utility drainage easement between Lots 21, 22 & 23, Division 1, Smith Cove.
Cmmr. Olsen/Cady moved and seconded to set a public hearing for the possible removal of utility and drainage easements on Lots 21, 22 & 23, Division 1 in Smith Cove on May 16, 2000 at 9:25 am. Motion carried unanimously. B-aye; C-aye; O-aye.
MEETING SET FOR FINAL PLAT APPROVAL CLIFTON RIDGE
It was noted a meeting time has been established for May 2, 2000; 10:45 a.m. for considering the final plat approval of Clifton Ridge.
PLANNING DEPARTMENT TRANSFER AUTHORITY
Dave Salzer, Planner, presented an ordinance for the Boards approval for transfer authority for signatures for the Planning Department.
Cmmr. Olsen/Cady moved and seconded to approve Ordinance No. 32-00 for interim provisions and transfer signatures upon signature of the Prosecutor. Motion carried unanimously. B-aye; C-aye; O-aye. Ordinance No. 32-00 (Exhibit B)
HEARING COMPREHENSIVE PLAN AND DEVELOPMENT REGULATIONS
Cmmr. Cady/Olsen moved and seconded to continue the hearing for the Comprehensive Plan and Development Regulations to April 25, 2000 at 7:30 p.m. Motion carried unanimously. B-aye; C-aye; O-aye.
NOTICE OF AWARD AIR COMPRESSORS
In accordance with Resolution No. 93-94 the Equipment Rental & Revolving Fund Manager awarded the bid for purchase of two new air compressors for the Central Shop at $5,664.58 to Hood Canal Auto Parts.
NOTICE OF AWARD - ROAD OIL TRUCKS & TRAILERS/TANK CLEANING
It was announced that Cecon Corp, of Tacoma, WA was awarded the bid for purchasing a tank cleaning service at $6,650 plus tax and disposal costs.
AUTHORIZATION TO ADVERTISE & HIRE - LAN ADMINISTRATOR
Dave Loser, Equipment Rental & Revolving Fund Manager explained they promoted Bob Deans to the position of Information Services Supervisor. The Board was asked for authority to advertise and hire one person for the Lan Administrator position, which was vacated by Mr. Deans.
Cmmr. Olsen/Cady moved and seconded to authorize ER&R Fund Manager to advertise and hire one person for the Lan Administrator position. Motion carried unanimously. B-aye; C-aye; O-aye.
COOPERATIVE INTERGOVERNMENTAL AGREEMENT - FIRE DISTRICT 1
Public Works Director Jerry Hauth stated Mason County Public Works has been approached by Fire District No. 1 to enter into an intergovernmental agreement to access the Countys small works roster. This would enable the Fire District No. 1 to solicit contractors from the Countys construction projects in a more timely manner. It was recommended the County concur with their request.
Cmmr. Olsen/Cady moved and seconded the board authorize the chairperson to execute the Intergovernmental Agreement between Mason County Public Works and Mason County Fire Protection District Number 1 authorizing use of the Small Works Roster. Motion carried unanimously. B-aye ;C-aye ;O-aye.
INTERGOVERNMENTAL AGREEMENT - CONSERVATION DISTRICT
Mr. Hauth recommended the Board approve an intergovernmental agreement for reimbursable work by Mason Conservation District. They would provide environmental services, as needed for the remainder of calendar year 2000. Public Works has been able to use the Conservation District on short notice and they have provided the County a level of expertise in fields the County does not excel in.
Cmmr. Olsen/Cady moved and seconded to authorize the chairperson to execute an interdepartmental request and agreement for reimbursable work with Mason Conservation District for the balance of calendar year 2000. Motion carried unanimously. B-aye; C-aye; O-aye.
The Board was asked to authorize alternate members to vote in the absence of the primary representatives on the Transportation Improvement Program Advisory Committee (TIPCAP). Also, appoint Robert Allen to District No. 1 as alternate no. 3.
Cmmr. Cady/Olsen moved and seconded to appoint Robert Allen to the TIP CAP committee as Alternate No. 3 to District No. 1. Motion carried unanimously. B-aye; C-aye; O-aye.
Cmmr. Olsen/Cady moved and seconded to authorize the alternates on the TIPCAP Committee to vote in the absence of primary representatives. Motion carried unanimously. B-aye; C-aye; O-aye.
LIQUOR LICENSE APPLICATION
1) Assumption of Grocery Store Beer/Wine privileges; From Mike & Geri Purvis dba Hood Canal Grocery to Applicants: Kook & Sun Hwang, KS Hwangs Corp.
2) Special Occasion license to sell beer/wine on a specific date for consumption at a specific place; beer/wine in unopened bottle or package in limited quantity for off premises consumption; and spirituous liquor by the individual glass for consumption at a specific place. Applicant: WSU Alumni Association (South Sound District); on June 2, 2000; 5:30 9 p.m. at Beach in front of Clift Residence, E 81 Driftwood Circle, Shelton.
Cmmr. Olsen/Cady moved and seconded there are no objections to the assumption liquor license for Kook & Sun Hwang for Hood Canal Grocery. Motion carried unanimously. B-aye; C-aye; O-aye.
Cmmr. Cady/Olsen moved and seconded there are no objections to the special occasion license for WSU Alumni Association on June 2, 2000 as listed above. Motion carried unanimously. B-aye C-aye; O-aye.
UNION WATCHPERSON CONTRACT
It is recommended the Board enter into a contract with Rachel L Nakamura to serve as the Union County Park watchperson. There are no changes to the contract and the Prosecutors office has reviewed the document.
Cmmr. Olsen/Cady moved and seconded to enter into a contract with Rachel L. Nakamura who will serve as the Union Park Watchperson and there are no changes in the contract with the Prosecutors approval. Motion carried unanimously. B-aye; C-aye; O-aye.
MCRA STORAGE BAY RENTAL AGREEMENT
It is recommended the Commissioners approve a storage bay rental agreement with Mason County National Little League. It is the same as last years contract. The Chief Deputy Prosecutor has signed off on the document.
Cmmr. Cady/Olsen moved and seconded to approve the storage bay rental agreement with Mason County National Little League. Motion carried unanimously. B-aye; C-aye; O-aye.
VETERANS ASSISTANCE APPLICATIONS
Gladys Torstenson VFW 1694 Food $200.00
Ralph E. Davenport VFW 1694 Utilities $400.00
David Branson VFW 1694 Mileage Reimbursement $65.00
The Veterans Assistance Screening Committee is recommending approval on the above listed applications totaling $665.00
Cmmr. Olsen/Cady moved and seconded to approve the veterans assistance applications as submitted by the Veterans Assistance Screening Committee. Motion carried unanimously. B-aye; C-aye; O-aye.
PROCLAMATION FOSTER PARENT WEEK
Bruce Wood, Child Protective Services Social Worker, requested the Board adopt a proclamation to proclaim the week of May 1 7 as Foster Parent Appreciation Week in Mason County.
Cmmr. Cady/Olsen moved and seconded to approve and endorse the proclamation for May 1 - 7 as Foster Parent Appreciation Week in Mason County. Motion carried unanimously. B-aye; C-aye; O-aye.
Diana Poseler questioned where someone goes when there is an abuse of power, specifically the Sheriffs Department.
The Board suggested to contact Sheriff Steve Whybark directly and if it is still felt the information is unsatisfactory to contact the Washington State Attorney Generals office.
Kurt Kingman, Matlock, voiced his concern about the five acre minimum standard. When he attended a meeting at the Civic Center it seemed to be 90% of the people made it clear there was no reason to have lots over 5 acres. He tried to talk with the Planning Department and was rerouted. The rural center has been changed to a hamlet.
The Board explained that a hamlet is the same as a rural center. The development standards are the same.
Mr. Kingman expressed his main point is the five acre minimum. Through the years they have gone through the process. There never has been discussion of over five acres. If there is a reason to try and save larger spaces, that has been completed. On the Agriculture Committee it was agreed to set aside large portions of agriculture lands and forestlands. He disagreed that there is science that supports a 1 to 39-acre building site.
The Board concurred with Mr. Kingman. It was noted the County has to be able to document the environmental impact of whatever regulations are adopted. There is one long range planner working on Growth Management that has not had sufficient time to provide the level of documentation detail that is needed to support the proposal that is being suggested. There is a two-stage approach to the comprehensive plan. That is trying to bring a plan together by the end of the month that would put the County in compliance with the Growth Management Act, but would also identify a future course of action through a work plan in the County-wide planning policies to get down to the level of detail and lot sizes that are being discussed. The Prosecuting Attorney has advised there is not a significant or substantial enough public record, other than public testimony, but not a detailed analysis of the lot size issue to be able to bring it forward at this time. They are considering looking at the next twelve months as an opportunity to try and evolve into zoning. A lot of people have asked the County to consider zoning. During that period of time the County should be able to develop a sufficient level of detail to identify where it is appropriate to have possibly smaller than five acres in rural areas. The Prosecutors office does not believe the County has a sufficient level of detail to defend the plan. The Board encouraged Mr. Kingman to put his comments on record at the Commissioners hearings.
The regular meeting adjourned at 10:40 a.m.
Rebecca S. Rogers
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
John A. Bolender, Chairperson
Mary Jo Cady, Commissioner
Cynthia D. Olsen, Commissioner