BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS
April 11, 2000
Chairperson John A. Bolender called the meeting to order at 9:05 a.m. Commissioner Cynthia D. Olsen was in attendance. Commissioner Mary Jo Cady arrived at approximately 9:50 a.m.
APPROVAL OF MINUTES: Cmmr. Olsen/Bolender moved and seconded to approve the March 14, 2000 meeting minutes as corrected. Motion carried unanimously. B-aye; C-absent; O-aye.
The Board held the March 28 minutes until the next meeting.
C O R R E S P O N D E N C E
FEMA FLOODPLAIN MANAGEMENT WORKSHOPS
The Federal Emergency Management Agency announced they would be conducting FEMA Floodplain Management Workshops 2000.
REQUEST FOR NO PARKING DESIGNATION
Treasure Island Country Club, Inc. requested the County post a "No Parking" area from the Treasure Island Bridge to a point beyond Grapeview Point Road. Copy also sent to Public Works Department.
COLUMBIA-PACIFIC RESOURCE CONSERVATION AND DEVELOPMENT
Received the 1998 Annual Report and the 2000 Annual Plan or Work from the Columbia-Pacific Resource Conservation and Development.
PRELIMINARY PLAT EXTENSION - EVERGREEN HEIGHTS
A request was received from Jerry Reid, Alpine Evergreen, Inc. asking for a two-year extension of the Evergreen Heights preliminary plat. Copy forwarded to the Planning Department.
B U S I N E S S
AUTHORIZATION TO ADVERTISE & HIRE
The Permit Assistance Director Betty Wing requested the Board give approval to advertise, interview and hire a replacement for Sonja Cochran. The position is four days or 32 hours a week. The starting salary is $10.48 per hour.
Cmmr. Olsen/Bolender moved and seconded to authorize Betty Wing, Director of the Permit Assistance Center to advertise, interview and hire a replacement for Sonja Cochrans position 32 hours a week and a starting salary of $10.48 per hour. Motion carried unanimously. B-aye; C-absent; O-aye.
Change of Corporate Officers/Stockholders Application; Applicants: SODHI Co., Inc. & Makhan Singh; Tradename: SODHI Chevron.
Cmmr. Olsen/Bolender moved and seconded there are no objections to the change of corporate officers/stockholders application for SODHI Co., Inc. & Mahkan Singh; Tradename SODHI Chevron. Motion carried unanimously. B-aye; C-absent; O-aye.
SANDHILL WATCHPERSON EMPLOYMENT AGREEMENT
The Tourism & Recreation Director recommended approval of the employment agreement with Rick & Gayle Mican to serve as Sandhill County Park watchperson.
Cmmr. Olsen/Bolender moved and seconded to approve the recommendation of the Tourism & Recreation Director for the Sandhill Watchperson Employment Agreement with Rick & Gayle Mican. Motion carried unanimously. B-aye; C-absent; O-aye.
BID OPENING - RADIO SERVICE FOR YEAR 2000
At 9:15 a.m. the Board closed the call for bids for providing radio service for year 2000. Two bids were received and opened:
Preventative and corrective maintenance
Total monthly cost including tax $450.90
2nd bid item - $18.80 (basic installation)
3rd bid item - $630.72 (install two radios, sirens, lightbar)
4th bid item - $70.00 per hour; emergency response $90.00 per hour
1st bid item - $805.01
2nd bid item - $135.25
3rd bid item - $2,164.00
4th bid item - $75.00 per hour; emergency response $105.00 per hour
The Board referred the bids to ER&R for review and recommendation.
SOLID WASTE FACILITIES PAINTING AGREEMENT
Gary Yando, Director of Community Development, requested the board approve an agreement with Todd Robinson Painting Inc. for repair and maintenance work to the solid waste transfer station, Office Building and Belfair, Union and Hoodsport drop box stations. The document has not been signed by the Prosecutors office, but it is the same agreement that has been used in the past.
Cmmr. Olsen/Bolender moved and seconded to approve and sign the agreement between Todd Robinson Painting and Mason County for repair and maintenance work to the solid waste transfer station, Office Building and Belfair, Union and Hoodsport drop box stations, cost is $25,961, upon review and signature from the Prosecutors office. Motion carried unanimously. B-aye; C-absent; O-aye.
FREE DUMP DAY INFORMATION
Mr. Yando reported that the Free Dump Day on April 8 was successful. There were 370 vehicles and approximately 166 tons of solid waste; 93 refrigerators; 314 tires; and 43 auto batteries. These figures are an increase from last year.
The Free Dump Day was paid for through the agreement with the long haul company that the County contracts with.
VEGETATION CONTROL - SPRING SPRAY PROGRAM
The Board was informed that Public Works would be starting the 2000 vegetation control program sometime after April 17, 2000. This involves approximately 10% of the Mason County Roads. If property owners do not want the spraying to take place they May enroll in the "Owner Will Maintain" program by contacting the Public Works Department.
PERSONAL SERVICES AGREEMENT
Jerry Hauth, Public Works Director, requested authority to enter into personal services agreements with Doug Ellingson and Michael Townsend. These individuals have assisted with construction inspection in the past. Public Works would like to contract with these individuals for construction project inspector services for the 2000-2001-construction season.
Cmmr. Olsen/Bolender moved and seconded the board authorize the Director of Public Works to enter into a Personal Services Agreement with Doug Ellingson and Michael Townsend to provide Mason County with construction project inspection services for the 2000-2001 construction season. Motion carried unanimously. B-aye; C-absent; O-aye.
SMALL WORKS ROSTER/HUNTER PARK SIDEWALK
Public Works asked for approval to solicit phone bids from the small works roster for construction of the Hunter Park Sidewalk. The North Mason Chamber of Commerce had a concrete picnic table and bench donated to them for location in the Hunter Park where the bus stop facility is located on Clifton Lane. The ground is moist enough that the picnic table sinks. The County was approached to co-share the project of extending the sidewalk across the frontage of the property. This would be approximately 115 of sidewalk with an 8 walk area for the picnic table and benches to be located. Mr. Hauth explained there is a Paths and Trails budget which this project could be charged back to.
Cmmr. Olsen/Bolender moved and seconded to authorize Department of Public Works to select companies from the current Small Works roster to submit phone quotes for the proposed additional sidewalk installation at Hunter Park, and also authorize Public Works to enter into contract for said work as described under item number (a) (listed in the 4/11/00 memo to the Board). Motion carried unanimously. B-aye; C-absent; O-aye.
HEARING CONT. - UTILITY EASEMENT REMOVAL
The Board held the continuation hearing on the utility easement removals at Star Lake Addition 2, Lots 152 & 153, 153 & 154, and 154 & 155.
Michael MacSems, Planner, reported the original hearing was originally held on January 11, 2000. It was discovered in the process of putting the resolution together there were a number of lots that needed to be combined and not just the portion originally proposed by the customer. There are two sets of releases from every party, because of the additional properties that were brought in at a later date, with the exception of the telephone company which they have not been successful in receiving from them. It was recommended the resolution be conditionally approved, pending the telephone companys concurrence.
It was discussed that it would be clearer to continue the hearing until the release is received and then the document would be ready to be recorded.
Cmmr. Olsen/Bolender moved and seconded to continue the hearing for the utility easement removal for Star Lake Addition 2, Lots 152 & 153, 153 & 154, and 154 & 155 to May 2, 2000 at 10:30 a.m. Motion carried unanimously. B-aye; C-absent; O-aye.
CRP 1668 - PURDY CUT OFF ROAD
Mr. Hauth recommended the Board approve CRP 1668 for Purdy Cut-Off Road replacement of an existing culvert at the intersection with East Bourgault Road. This is an inadequate culvert.
Cmmr. Olsen/Bolender moved and seconded to approve CRP No. 1668 Purdy CutOff Road. Motion carried unanimously. B-aye; C-absent; O-aye. Resolution No. 31-00. (Exhibit A)
POSITION OPENING - MASON COUNTY ROAD CREW
The Board received a request to post an opening within the Public Works Department, advertise in newspapers and hire to fill the position of operator.
Cmmr. Olsen/Bolender moved and seconded to authorize Public Works to post (in accordance with current Engineers #302/Teamsters #378 contract), advertise and hire an Operator or Teamster to fill the position opening on the Mason County Road Crew. Motion carried unanimously. B-aye; C-absent; O-aye.
BID OPENING MINERAL AGGREGATE FOR YEAR 2000
At 9:45 a.m. the Board closed the call for bids for providing mineral aggregate for year 2000. Three bids were received an opened:
Northwest Rock Inc,
5% bid bond
Allen Shearer Trucking & Landscape Supply Inc.
5% bid bond
Miles Sand & Gravel
5% bid bond
The engineers estimate was $271,449.43. The Board referred the bids to Public Works for review and recommendation back to the Board.
(Mrs.) Lloyd L Berg - VFW 1694 Food $200.00
Jerry Haynes VFW 1694 Utilities $400.00
David Branson VFW 1694 Mileage Reimbursement $195.00
The Veterans Assistance Screening Committee is recommending approval for the above listed applications totaling $795.00.
Cmmr. Olsen/Cady moved and seconded to approve the veterans applications for Mrs. Lloyd L. Berg $200.00 food; Jerry Haynes $400.00 utilities; and David Branson $195.00 for mileage reimbursement as recommended by the screening committee for a total of $795.00. Motion carried unanimously. B-aye; C-absent; O-aye.
STORAGE BAY RENTAL AGREEMENT
Cmmr. Olsen/Cady moved and seconded to approve the storage bay rental agreement with Mason County American Little League to rent storage space at MCRA for the amount of $829.44 per year. Motion carried unanimously. B-aye; C-aye; O-aye.
Cmmr. Cady arrived at the meeting.
The Board recessed at 9:55 a.m. until 10:15 a.m.
BID AWARD RADIO SERVICES FOR 2000
Dave Loser, Equipment, Rental & Revolving Fund Manager, reported he evaluated the two bids and found there was one error on the 2nd bid item for Pacific Electronics of Lacey. They listed the price at $18.80 and it should have been $118.80. They did not cover the Countys repeater. The County has known that parts arent easily available for the older RCA repeater and that it will need to be replaced in the next couple of years. They also would not cover one old Motorola, but given their rates it is recommended they be awarded the contract. Two of Pacific Electronics references were contacted and had good things to say about the company.
Cmmr. Cady/Olsen moved and seconded to award the radio service maintenance contract to Pacific Electronics in Lacey at the prices quoted. Motion carried unanimously. B-aye; C-aye; O-aye.
The Board recessed from 10:19 am until 10:35 a.m.
BID AWARD MINERAL AGGREGATE FOR 2000
The Public Works Department presented the recommendation for bid award on the mineral aggregate for 2000 to Miles Sand & Gravel in the amount of $213,308.05.
Cmmr. Olsen/Cady moved and seconded to concur with the Engineers recommendation and award the contract to Miles Sand & Gravel for $213,308.05 for providing the County with mineral aggregate for 2000. Motion carried unanimously. B-aye; C-aye; O-aye.
The Board recessed again at 10:38 a.m. until 11 a.m.
SHORELINE SUBSTANTIAL DEVELOPMENT/CONDITIONAL USE PERMIT The Board held the continuation hearing for the shoreline substantial development/conditional use permit for Tri Vo for the after-the-fact permit to repair a road and stabilize a slope located at end of Sunset Road overlooking Oakland Bay.
Planner Shandra OHaleck explained the applicant has requested a continuance of the hearing to allow time to further research the issues of concern. It was recommended the hearing be continued to May 2, 2000 at 9:15 a.m.
Cmmr. Cady/Olsen moved and seconded to continue the hearing to May 2, 2000 at 9:15 a.m. for Shoreline Substantial Development/Conditional Use Permit #SHR99-0046, per the applicants request. Motion carried unanimously. B-aye; C-aye; O-aye.
The regular meeting adjourned at 11:04 a.m.
Rebecca S. Rogers
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
John A. Bolender, Chairperson
Mary Jo Cady, Commissioner
Cynthia D. Olsen, Commissioner