BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS
November 14, 2000
Chairperson John A. Bolender called the meeting to order at 9:00 a.m. Commissioner Cynthia D. Olsen and Mary Jo Cady were in attendance.
C O R R E S P O N D E N C E
2001 BUDGET & LEVIES
Received a copy of the 2001 budget and/or levies, as required by RCW 84.52.020, from: Fire Protection District No. 5; and Port of Dewatto.
Economic Development Council of Mason County has requested $5,000 from the Technology Fund in support of their telecommunications committee work. Copy forwarded to Budget & Finance.
The Board noted they need to explore the resolution that created the Fund and determine if it is feasible to expend money outside of county agency budgets. It might be more appropriate for an investment to come from the sales tax transfer fund since it would be infrastructure and would qualify.
CABLE TV FRANCHISE RENEWAL CHARTER COMMUNICATIONS
Charter Communications has given a three-year notification of their intent to renew their cable television franchise with Mason County under Section 626 of the Cable Act.
PORT OF ALLYN COMMISSION LETTERS OF INTEREST
Pat McCullough, Keith Chamberlain, D. Ben Meservey, Thomas Hamilton
B U S I N E S S
BID AWARD MCRA OFFICE BUILDING ROOF
Mike Byrne, Tourism & Recreation announced the award of the post for quotes on the MCRA office building roof. There were five quotes received ranging from $9,333 to $19,534. The project was awarded to Johnson Construction Co., Shelton. The base bid was $8,650.00 + $683.85 tax for a total of $9,333.85.
AGREEMENT WASHINGTON WATER TRAILS ASSOCIATION
Mr. Byrne stated that approximately one year ago the Washington Water Trails Association expressed an interest in using Walker Park as a destination for their Cascadia Marine Trail. The agreement would provide a place at the park for groups with small crafts such as kayaks and canoes to go on destination trips for two or three days. It would allow the Association to camp in a small designated area without disruption to the public or any other functions of the park. The group is low key and there usually are 5 - 6 people and the largest allowable group is up to 20 people. In return for use of the park, the Association has offered to work at the park as volunteers, which will be outlined.
Cmmr. Olsen/Cady moved and seconded to approve the agreement with Washington Water Trails Association for 8/1/2000 - 8/1/2001. Motion carried unanimously. B-aye; C-aye; O-aye.
AUTHORIZATION TO RECRUIT, INTERVIEW AND HIRE
Skip Wright, Human Resources Director, requested on behalf of the Public Works Director to authorize the creation and recruitment for a temporary full-time office assistant. The position is necessary to continue the work on the GIS project and will be involved mostly in pulling records from the Assessors office and the Auditors office which are necessary for the consultants to build their layers and base maps. It is estimated the position will run a year and Maybe a little longer than a year.
Cmmr. Cady/Olsen moved and seconded to authorize the Public Works Director to recruit, interview and hire a temporary, full-time office assistant to work with GIS. Motion carried unanimously. B-aye; C-aye; O-aye.
HEARING SUPPLEMENTAL APPROPRIATION
The Board held a public hearing to consider a $25,780 supplemental appropriation to the Current Expense Fund/Emergency Management budget for purchase of a generator. The funds will come from the unbudgeted beginning fund balance in Current Expense.
Cmmr. Olsen/Cady moved and seconded the Board approve a supplemental appropriation to the 2000 budget for Emergency Management Department/Current Expense Fund in the amount of $25,780 as presented by
the Budget Director. Motion carried unanimously. B-aye; C-aye; O-aye. Order signed (Exhibit A)
HEARING ESTABLISHED - 2001 BUDGET
Ione Siegler, Budget & Finance Director, requested the Board set a public hearing on the 2001 budget for Mason County, including the 2001 property tax levy, 2001 capital improvements, 2001 sewer & water improvements and 2001 transportation improvements for the County. Copies of the preliminary budget will be available on November 27 December 4 in the Commissioners office.
Cmmr. Cady/Olsen moved and seconded the Board set the public hearing to consider the adoption of the 2001 budget for Mason County on Monday, December 4, 2000 at 9:00 a.m. in the Commission Chambers, as required by RCW. Motion carried unanimously. B-aye; C-aye; O-aye.
CONSULTANT ROSTER DESIGN - ARCADIA RAILROAD BRIDGE ABUTMENT
Bob Thuring, Public Works/Engineering Services Manager, presented a request to select from the 2000 consultants roster design for repair of the Arcadia railroad bridge abutment. They have selected Landau Associates of Tacoma to provide a site plan, summary of soil conditions, discussion of cut slope deterioration and engineering recommendations for repair. The total fee is not to exceed $4,200.
Cmmr. Cady/Olsen moved and seconded the Board authorize the Chairperson to execute the Proposal for Geotechnical Engineering Services from Landau Associates in support of repairs to the Arcadia Railroad Bridge. Motion carried unanimously. B-aye; C-aye; O-aye.
SMALL WORKS ROSTER - COOPERATIVE INTER-GOVERNMENTAL AGREEMENT
Mr. Thuring presented an Intergovernmental Agreement with Grapeview School District No. 54 to allow the school district to solicit quotes for labor and services from the Countys small works roster.
Cmmr. Cady/Olsen moved and seconded the Board authorize the chairperson to execute the Intergovernmental Agreement between Mason County and Grapeview School District No. 54. Motion carried unanimously. B-aye; C-aye; O-aye.
VETERANS ASSISTANCE APPLICATIONS
Mrs. (Charles A.) Gladys G. Torstensen VFW 1694 Food $200.00
David Dillon VFW 1694 Food $200.00
Curtis L. Homes VFW 1694 Utilities $117.00
The Veterans Assistance Screening Committee is recommending approval on the above listed applications totaling $517.00.
Cmmr. Cady/Olsen moved and seconded to approve the veterans assistance applications for Gladys Torstensen food $200; David Dillon food $200; and Curtis L. Homes utilities $117, as recommended by the Committee. Motion carried unanimously. B-absent; C-aye; O-aye.
The Board recessed at 9:25 a.m. to 9:30 a.m.
HEARING UTILITY AND DRAINAGE EASEMENT REMOVAL
Michael MacSems presented the staff report for the public hearing to consider the removal of a utility and drainage easement between lots 7 and 8, Block 1, Division 2 at Colony Surf, as requested by Joseph Castonguay. It was noted the intent is to create a single building lot.
Cmmr. Olsen/Cady moved and seconded to approve the removal of a utility and drainage easement between Lots 7 & 8 Block 1, Division 2 at Colony Surf as requested by Joseph Castonguay. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 111-00
HIRING FREEZE FOR DEPARTMENTS WITHIN CURRENT EXPENSE FUND
The Board considered a previous discussion on Initiative 722 passage. With the impact on Current Expense Fund, they felt they should consider, in the interim until the 2001 budget was adopted, a hiring freeze in the County for the current positions which are open until they resolve the 2001 budget. The Board felt it was prudent to take action at this time, as the initial effect on the County is a loss of $551,000.
Cmmr. Cady/Olsen moved and seconded to initiate a hiring freeze for all positions within the Current Expense Fund, effective immediately (except for the positions, which have previously been posted or advertised, for recruitment) until the adoption of the 2001 budget. Motion carried unanimously. B-aye; C-aye; O-aye.
The Board directed staff to send out a memo to all departments within Current Expense Fund, informing of the decision.
HEARING UTILITY & DRAINAGE EASEMENT REMOVAL
The Board held the continuation hearing from November 7, 2000 to consider the removal of the utility easement between Lots 48 & 49 of Lakeland Village, Division 12, as requested by Anderson & Sons. Michael MacSems, Community Development recommended the Board approve the request. It was noted the intent is to combine lots through a declaration of parcel combination.
Cmmr. Cady/Olsen moved and seconded to authorize the removal of the 10 easement between Lots 48 & 49 of Lakeland Village, Division 12, Phase I with the understanding there is no drainage in effect on the property lines and the alteration is for the purpose of combining the lots through a declaration of parcel combination on behalf of Anderson & Sons, Inc. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 112-00 (Exhibit B)
HEARING COMMUNITY DEVELOPMENT BLOCK GRANT PLANNING-ONLY GRANT
Gary Yando, Utilities & Waste Management Department, presented the staff report explaining the purpose of the hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant (CDBG), and receive comments on proposed activities, particularly from low-and moderate-income persons and persons residing in the "Old Allyn" area of the Town of Allyn.
Mr. Yando requested the Board approve a certification of compliance, resolution and disclosure report for the grant application.
Chairperson Bolender asked if the Board could get some background on the current water situation in Allyn and why this is an urgent need.
Bonnie Knight, Manager of the Port of Allyn, explained that they have worked for several years on this project. She worked with the Sub-Area Committee regarding the need for a system in Allyn.
The Port of Allyn has a water system that serves the waterfront. Washington Water Systems bought out Harbor Water that serviced part of Allyn. The system has been in the red status for four years and has not been able to add any new connections. It was never really designed to handle the little center of town shopping area, as the pipes are too small. There is a patchwork of private wells and then up on the hill Lakeland Village has their own water system. She felt it was important to look at the systems, which exist and make the most of the resources available. The majority of people that will be served are low and moderate income. It is the old part of Allyn that needs the help. Recently they have lost several businesses in the area. It is difficult for any new business to build any new buildings in the area with the water system. They are concerned about the economic health of Allyn.
Ina Culberson, President of Allyn Community Association, stated she also is a member of the Sub-Area Planning Committee. They have been working closely with the Port of Allyn for three years meeting two times a month to enable Allyn to move forward. They have hired a consultant to work with them on water flow and wastewater and stormwater runoff. She stressed the fire flow is a real concern to the residents and commercial people.
Cmmr. Olsen/Cady moved and seconded to approve the submittal of the "Old Allyn" water feasibility study CDBG application in the amount of $24,000, approve Resolution No. 113-00 and authorize signature by chairperson to the required certification of compliance and authorize the chairperson to sign the CDBG disclosure report. Resolution No. 113-00 (Exhibit C)
HEARING COMMUNITY DEVELOPMENT BLOCK GRANT
The Utilities/Waste Management Department Director explained that the public hearing is to review community development and housing needs, inform citizens of the availability of funds and eligible uses of the state Community Development Block Grant, and receive comments on proposed activities, particularly from low-and moderate-income persons and persons residing in the Belfair Area.
Bonnie Knight, Port of Allyn Manager, commented that she has not been personally involved in this particular application; however, the Port of Allyn has been involved early on. They are not directly involved in the Belfair or Allyn water system. They do have a strong sense of support for anything that will move forward the economic development areas in both towns.
Cmmr. Cady interjected that one of the other issues is there will be a hearing on Wednesday in front of the Growth Management Hearings Board on the Comprehensive Plan and Development Regulations. Two of the issues, which have been looked at, are calling Allyn an urban growth area and the other is delineating changing the lines for the UGA in Belfair. The County is moving forward with this grant applications in making the areas viable for UGAs.
Tim Sheldon, Economic Development Council, commended the Board for taking the action necessary for the growth in the urban growth areas. It will be beneficial in the future. They are also hopeful these two projects will come out and have a positive influence on the outcome of the Growth Management Hearings Board proceedings.
Harry Sellers, Gray & Osborne, explained that he has worked with the Utilities/Waste Management Department in preparation of the grant application. He stated there are two aspects of the problem in Belfair: 1) urban growth area and needs and 2) water quality. The eastern edge of the Bay has been closed for approximately 13 years.
Cmmr. Olsen requested that the "meets community needs poses serious and immediate threat to public health and safety" be checked off on the project summary form #9.
Cmmr. Cady/Olsen moved and seconded to approve and authorize the chair to sign the CDBG general purpose grant application as it pertains to the Belfair Water Reclamation Facility/Sewer Collection system in the amount of $750,000 and authorize signature of the required documents by the chairperson as presented by the Mason County Director of Utilities/Waste Management. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 114-00 (Exhibit D)
The meeting adjourned at 10:23 a.m. due to no further business.
Rebecca S. Rogers
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
John A. Bolender, Chairperson
Mary Jo Cady, Commissioner
Cynthia D. Olsen, Commissioner