BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS

 

November 7, 2000

 

The meeting was called to order at 9:00 a.m. by Chairperson John A. Bolender. Commissioners Cynthia D. Olsen and Mary Jo Cady were in attendance.

APPROVAL OF MINUTES

Cmmr. Cady/Olsen moved and seconded to approve the 10/24/00 minutes as circulated. Motion carried unanimously. B-aye; O-aye; C-aye.

C O R R E S P O N D E N C E

2001 BUDGET & LEVIES

Received a copy of the 2001 budget and/or levies from North Mason School District; Trails End Water District; Fire Protection District Nos. 13 & 3.

NORTH BAY/CASE INLET WATER RECLAMATION FACILITY

Crown Controls, Inc. notified of their intent to lien the North Bay/Case Inlet Water Reclamation Facility for payment of items delivered to Sinclair Controls.

SKOKOMISH VALLEY

Comments were received from Hunter Farms regarding raising homes in Skokomish Valley. Copy referred to Community Development/Planning Division.

SIMPSON REED HISTORIC DISTRICT

The Shelton Historic Preservation Board sent out a notice that they intend to put the official nomination of Simpson Reed Historic District on hold with the hope that property owners will request the nomination in the future.

FOREST BOARD LANDS INCOME

The Washington State Department of Natural Resources has submitted the forest board land revenue projections for Mason County. Copy forwarded to Budget & Finance.

KENNEDY CREEK SALMON TRAIL

An invitation was received for the dedication ceremony of The Kennedy Creek Salmon Trail on 11/7/00.

B U S I N E S S

LIQUOR LICENSE APPLICATION

Corrected New Application: Applicant: Joan & David Phillips; Tradename: Hood Canal Market & Deli; Privileges Applied For: Grocery Store B Beer/Wine.

Cmmr. Olsen/Cady moved and seconded there are no objections to the corrected new application for the liquor license for Joan & David Phillips. Motion carried unanimously. B-aye; O-aye; C-aye.

INTERGOVERNMENTAL AGREEMENT B E911

The E911 Coordinator, Mike Akin, has recommended the Board enter into an intergovernmental agreement with the Washington State Military Department/Emergency Management Division for the enhanced 911 program for July 1, 2000 through June 30, 2001 in the amount of $170,000. The Prosecutor=s office has approved the document as to form.

Cmmr. Cady/Olsen moved and seconded to approve the intergovernmental agreement with the WA State Military Department/Emergency Management Division for the enhanced 911 program for July 1, 2000 through June 30, 2001 in the amount of $170,000. Motion carried unanimously. B-aye; O-aye; C-aye.

VETERANS ASSISTANCE APPLICATION

Charles Belinder B VFW 1694 B Utilities $253.47

Kim Bricker B VFW 1694 B Food $200.00

The Veterans Assistance Screening Committee is recommending approval on the above listed applications totaling $453.47.

Cmmr. Olsen/Cady moved and seconded to approve the Veterans Assistance applications as submitted by the Veterans' Screening Committee for Charles Belinder, $253.47 and Kim Bricker, $200. The total amount of $453.47. Motion carried unanimously. B-aye; O-aye; C-aye.

NORTH MASON LEASE

Mike Rutter, Facilities Manager, recommended the Board enter into a lease with the North Mason Chamber of Commerce to lease office space in Belfair at $400 per month.

Cmmr. Olsen/Bolender moved and seconded to enter into a lease with North Mason Chamber of Commerce at $400 per month, five year term. Motion carried unanimously. B-aye; O-aye; C-abstain.

Cmmr. Cady explained that she abstained because the building is owned by her family and the Chamber is leasing from them.

 

HEARING B Consider the removal of the utility easement between Lots 48 & 49 of Lakeland Village, Division 12, as requested by Anderson & Sons.

Michael MacSems, Planning, requested the hearing be continued to continue the hearing as all the necessary paperwork has not been received.

Cmmr. Cady/Olsen moved and seconded to continue the hearing to 11/14/00 at 9:40 a.m. as requested by staff. Motion carried unanimously. B-aye; O-aye; C-aye.

HEARING REQUEST - EASEMENT REMOVAL, LAKELAND DIVISION #5

Mr. MacSems requested the Board set a hearing to consider the removal of the utility easement for Cheri Henderson, Lakeland Village, Division #5 lots 12 and 13.

Cmmr. Olsen/Cady moved and seconded to set a hearing to consider an easement removal for Cheri Henderson, Lakeland village Division #5. Hearing is scheduled on 12/5/00 at 9:15 a.m. Motion carried unanimously. B-aye; O-aye; C-aye.

PORT OF ALLYN

Cmmr. Bolender announced that the three Port of Allyn commissioners have resigned. According to the RCW's, the Board of Commissioners is authorized to appoint two commissioners. The Board is soliciting persons interested in serving as a port commissioner. Letters of interest will be accepted until 11/21/00.

HEARING B Consider the 1999 applications for Current Use/Open Space and Current Use Timber programs.

Phil Franklin, Assessor's Office, presented the Current Use Timber applications for the following: Harlan Buitenveld, Carol Susan & H.H. Crowel, M.H. & Teresa Lambert, and R.G. Parrett.

Cmmr. Cady/Olsen moved and seconded to approve the 2000 applications for Current Use Timber as presented and condition Mr. Lambert's approval upon receipt of the Timber Management Plan. Motion carried unanimously. B-aye; O-aye; C-aye.

Current Use Open Space applications presented were for Terry Anna Childress; Suzan Felton; Donald Likes; David Lund; Douglas & Karin Newcomb & Richard & Janice Swanson James Peele et al; Russell & Pamela Sikes; Joanne Tomlinson, Kenneth Smith and C. Smith; Kris Walker; and Julie Wolf.

Cmmr. Olsen/Cady moved and seconded to approve the Current Use Open Space applications as presented with conditions on the Likes, Lund, Sikes,Walker and Wolf applications for additional items due before final approval. Motion carried unanimously. B-aye; O-aye; C-aye.

TREASURER RESIGNATION

Dorene Rae, Mason County Treasurer, notified the Board of her retirement as of December 31, 2000. She requested the Board notify the Democratic Party. She has been Treasurer since January 16, 1978 and employed in that office since April 15, 1962.

PERSONAL HEALTH NURSE

Steve Kutz, Personal Health, requested permission to post, advertise, and hire one lead Public Health Nurse position. This is a new position due to the heavy workload.

Cmmr. Cady/Olsen moved and seconded to authorize the Department of Health services to post, advertise and hire one Lead Public Health Nurse. Salary range is $3,185 to $3,786. This is for the Communicable Disease and Tuberculosis programs. Motion carried unanimously. B-aye; O-aye; C-aye.

SURPLUS OF PROPERTY

Debbie Riley, Environmental Health, requested the Board surplus a 1970 Fiberform 14 foot boat and a 40 horse power Suzuki outboard motor. It hasn't been used since 1991.

Cmmr. Cady/Olsen moved and seconded to surplus the 1970 Fiberform 14 foot boat, VIN 16J96793, and 40 horse Suzuki motor. Motion carried unanimously. B-aye; O-aye; C-aye.

HEARING - ANNUAL CONSTRUCTION PROGRAM

Jerry Hauth, Public Works Director, requested Board set a hearing for the Annual Construction Program.

Cmmr. Cady/Olsen moved and seconded to set a public hearing on 11/21/00 at 10:00 a.m. to consider the adoption of the Annual Construction Program for 2001. Motion carried unanimously. B-aye; O-aye; C-aye.

ARCADIA RAILROAD BRIDGE

Mr. Hauth requested authorization to select a company from the 2000 Consultant Roster for a design to stabilize the eastern approach to the Arcadia Railroad Bridge.

Cmmr. Olsen/Cady moved and seconded that due to the imminent potential for risk or hazard to the public, the Board authorize the Department of Public Works to select a company from the 2000 Consultant Roster for a design to stabilize the eastern approach to the Arcadia Railroad Bridge, and negotiate a contract with the consultant selected. Motion carried unanimously. B-aye; O-aye; C-aye.

SKOKOMISH FLOOD CONTROL ZONE DISTRICT

Mr. Hauth requested authorization for up to $450 be paid from the Skokomish Flood Control Zone District (SFCZD) funds for the copying cost of the Draft Levy Reconnaissance Report. The SFCZD Advisory Committee approved this expenditure at their 10/26/00 meeting.

Cmmr. Cady/Olsen moved and seconded to authorize up to $450 be paid from the Skokomish Flood Control Zone District funds for the cost of copying the Corps of Engineers Draft Levy Reconnaissance Report. Motion carried unanimously. B-aye; O-aye; C-aye.

REIMBURSABLE AGREEMENT - CLARK COUNTY

Mr. Hauth requested the Board authorize the Chair sign a reimbursable services agreement between Clark County and Mason County.

Cmmr. Olsen/Cady moved and seconded to authorize the Chair to execute the five year Reimbursable Services Agreement with Clark County for striping of Mason County roads. Motion carried unanimously. B-aye; O-aye; C-aye.

SERVICE AGREEMENT - KOSKI

Mr. Hauth requested the Board enter into an agreement with Ken Koski for removal of beaver from areas where there is perpetual damming of culverts.

Cmmr. Cady/Olsen moved and seconded to execute the service agreement with Ken Koski of Shelton for removal of beaver from areas in Mason County where there is perpetual damming of culverts. Motion carried unanimously. B-aye; O-aye; C-aye.

SET SPEED LIMIT HEARING

Mr. Hauth requested the Board set a hearing to consider changing speed limits on all or portions of the following Mason County Roads: Little Egypt, Halbert, Jensen Drive, North Mason High School, North Mason School, Tahuya Blacksmith, Haven Way, Haven Lake Dr., Lake Dr., Leahy Place, Rhododendron Blvd, Haven Lane, Vista Place, Haven Place, Haven Court, Mountain View Drive, Grant Way, Kathy's Drive, Lennie's Loop, Laurel, Bella Vista Drive, Dogwood.

Cmmr. Olsen/Cady moved and seconded to set a public hearing on 11/21/00 at 9;15 a.m. to consider changing speed limits on all or portions of twenty-two Mason County roads as read aloud by Cmmr. Cady. Motion carried unanimously. B-aye; O-aye; C-aye.

CRP 1598, OLD OLYMPIC HWY

Mr. Hauth requested the Chair be authorized to execute the Supplemental Agreement No. 4, for additional work for the development of the wetland mitigation plan for CRP 1598, Old Olympic Hwy.

Cmmr. Cady/Olsen moved and seconded to authorize the Chair to execute Supplemental Agreement No. 4 of the contract with SCA Engineering for CRP 1598, Old Olympic Highway/Skookum Creek Bridge in an amount not to exceed $20,584.18. Motion carried unanimously. B-aye; O-aye; C-aye.

SET HEARING - CONSIDER TWANOH FALLS BEACH CLUB FRANCHISE APPLICATION

Mr. Hauth requested the Board set a hearing to consider a franchise application from Gary R. Roberts, Twanoh Falls Beach Club for a water system.

Cmmr. Olsen/Cady moved and seconded to set a public hearing on 12/5/00 at 9:30 a.m. to consider the franchise application from Gary R. Roberts, Twanoh Falls Beach Club, to construct, operate and maintain water lines along county roads within the Plat of Twanoh Falls. Motion carried unanimously. B-aye; O-aye; C-aye.

SURPLUS PROPERTY

Mr. Loser requested the Board surplus additional equipment, as listed, which includes one vehicle and miscellaneous computer equipment.

Cmmr. Cady/Olsen moved and seconded to authorize the surplus of the listed vehicle and computer equipment. Motion carried unanimously. B-aye; O-aye; C-aye.

AS400 SOFTWARE AND HARDWARE IMPROVEMENTS

Mr. Loser requested permission to post for quotes/telephone bids to purchase and install the current IBM operating system, Version 4, and purchase/install ethernet hardware in our AS400 computer system.

Cmmr. Olsen/Cady moved and seconded to authorize the ER&R Manager to utilize the post-for-quotes/telephone bid procedures to purchase and install the current operating system software and ethernet hardware for the AS400. Amount not to exceed $10,000. Motion carried unanimously. B-aye; O-aye; C-aye.

CLIENT SERVICE CONTRACT - CASA SERVICES

Harris Haertel, Probation Services, requested the Chair be authorized to sign the Client Service Contract with the Office of the Administrator of the Courts in the amount of $10,000. The purpose is to increase the number of children serviced by court-appointed special advocates (CASA) in dependency matters.

Cmmr. Cady/Olsen moved and seconded to authorize the Chair sign the Client Services Contract CSC 2001-149. Motion carried unanimously. B-aye; O-aye; C-aye.

SETTING BUDGET HEARING

Ione Siegler, Budget Director, requested the Board set a hearing to consider a supplemental appropriation to the 2000 budget for the Current Expense Fund.

Cmmr. Olsen/Cady moved and seconded to approve 109-00 to set a public hearing on a proposed supplemental appropriation to the 2000 budget for Budget & Finance, Permit Assistance Center, Planning, and Community Development/Special Project Departments in the Current Expense Funding the estimated amount of $30,300 for November 21, 2000 at 9:30 a.m. in the Commissioners' Chambers. Motion carried unanimously. B-aye; O-aye; C-aye. Resolution No. 109-00 (Exhibit A)

SEXUALLY ORIENTED BUSINESSES

Bob Fink, Planning, requested the Board adopt the resolution to extend the moratorium on applications for land use permits as they relate to sexually oriented businesses in the unincorporated areas of Mason County.

The moratorium was originally imposed on 1-13-98. A proposal has been drafted, however due to pressing demands on the county and the Planning Commission required to comply with orders of the Western Washington Growth Management Hearings Board, the current moratorium will expire before the county and the public will have an opportunity to review and act on the proposal.

Cmmr. Cady/Olsen moved and seconded to adopt Resolution No. 110-00 which amends Resolution No. 34-00 to extend by six months the effective period of the moratorium whereby the county shall not process land use permits as they relate to sexually oriented businesses in the unincorporated areas of Mason County. Also to adopt by reference the findings of fact adopted for Resolution No. 34-00 and set a public hearing, per RCW 36.70A.390, on Tuesday, December 5, 2000 at 9:45 a.m. Motion carried unanimously. B-aye; O-aye; C-aye. Resolution No. 110-00 (Exhibit B)

PROBATION BARGAINING UNIT AGREEMENT

Skip Wright, Human Resources, requested the Board approve the 2000 through 2001 agreement between Mason County, Mason County Superior Court, Mason County District Court and Teamster Local #378 covering the Probation bargaining unit.

Cmmr. Olsen/Cady moved and seconded to approve and sign the 2000 through 2001 agreement between Mason County, Mason County Superior Court, Mason County District Court and Teamster Local #378 covering the Probation bargaining unit. Motion carried unanimously. B-aye; O-aye; C-aye.

COMMITTEE MEETING STANDARDS

Marilyn Johnston made the following suggestions for committee procedures: 1) Each Committee should have a chair, vice chair and recording secretary; 2) Minutes must be kept of all meetings, and that task should not be delegated solely to staff; 3) Any motion should be stated clearly by the maker and following a second and more general discussion, the question should be called for. The motion should be restated and the vote taken with the yays, nays and abstentions duly recorded; 4) The entire proceedings of a meeting should be recorded and follow Roberts Rules of Order. Printed minutes should be mailed to each member and adopted at the next meeting; 5) When a document is presented to the Board of Mason County Commissioners, it should be prepared by staff but in consultation with the committee members. A vote of acceptance or rejection by committee members should be taken and duly recorded. If any member(s) of the committee wish to file a minority report, they should do so. Attendance records of committee meetings should also be kept.

Ms. Johnston believes that having a written report would give a thorough record of the deliberations and make it easier for another party to examine and understand the thought process behind the conclusions/recommendations reached by the committee.

Cmmr. Cady/Olsen moved and seconded to authorize the Clerk of the Board to prepare a resolution to set meeting standards for committees. Motion carried unanimously. B-aye; O-aye; C-aye.

WARRANTS APPROVED

FUND NAME

WARRANT

AMOUNT

NUMBERS

Claims Clearing

Salary Clearing

16548-16816

16817-16957

16958-17006

17007-17008

107763-108138

108139-108178

108179-108182

108183

108184-108186

$80,440.77

$293,794.44

$131.36

$126,212.01

$543,379.27

$904,910.37

$49,281.61

$52.09

$809.10

ADJOURNED

The meeting adjourned 10:55 a.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

ATTEST:

 

 

________________________________

Rebecca S. Rogers

Clerk of the Board

 

 

BOARD OF COUNTY COMMISSIONERS

MASON COUNTY, WASHINGTON

 

 

___________________________________

John A. Bolender, Chairperson

 

 

___________________________________

Mary Jo Cady, Commissioner

 

 

___________________________________

Cynthia D. Olsen, Commissioner