BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS
August 8, 2000
Acting Chairperson Cynthia D. Olsen called the meeting to order at 9:02 a.m. Commissioner Mary Jo Cady was in attendance. Commissioner John A. Bolender was on scheduled leave.
C O R R E S P O N D E N C E
A letter was received from Mr. & Mrs. Carl Smith concerning the safety of the carnival fair rides this year. Copy referred to Tourism & Recreation and the Risk Manager.
HOT DOGS R ME
The Washington State Liquor Control Board wrote concerning the liquor license application for Hot Dogs R Me.
The North Mason Chamber of Commerce has given thirty (30) days notice for termination of their lease agreement, effective September 10, 2000. Copy sent to Facilities & Grounds.
B U S I N E S S
REPLACEMENT HIRE AUTHORIZATION
Betty Wing, Permit Assistance Center Director, announced a resignation was received from the Building Official Dana Herron.
Cmmr. Cady/Olsen moved and seconded to authorize Betty Wing to post, advertise, interview and hire a replacement for Dana Herron. This Building Official position is a classification 13 and has a salary range between $3,334 and $3,956 per month. Motion carried unanimously. B-absent; C-aye; O-aye.
BRUSH CUTTER/MOWER PURCHASE
The Equipment Rental & Revolving Fund Manager Dave Loser stated the County has had three brush cutters. In the early 1990s they purchased a couple of Ford slash busters from D & M Machine. There were only a few of those machines made and they are having difficulty getting parts for it. They have had several structural failures to the boom. Mr. Loser requested approval to purchase two small brush cutters/mowers.
Cmmr. Cady/Olsen moved and seconded to authorize the Equipment Rental & Revolving Fund Manager to purchase two new 2000 John Deere tractors with Tiger boom rotary cutters from the Washington State Contract plus side mount 60" rotary mowers, turf tires and forward reverse shuttle options. Cost $150,162.00 plus tax. Motion carried unanimously. B-absent; C-aye; O-aye.
PATROL CAR RADIO PURCHASE
Mr. Loser asked for approval to purchase new radio systems for the five new patrol vehicles that are coming in this summer.
Cmmr. Cady/Olsen moved and seconded to authorize the Equipment Rental & Revolving fund manager to purchase five (5) new radio systems utilizing the Washington State contract for the Sheriffs Department. Total cost approximately $21,168.55 plus tax and shipping. Motion carried unanimously. B-absent; C-aye; O-aye.
VEHICLE SURPLUS & TRANSFER TO MASON CONSERVATION DISTRICT
The Board was presented a recommendation to surplus two vehicles (old DARE van and evidence van) and transfer them to the Mason Conservation District.
The County has the authority to transfer the vehicles to the Mason Conservation District, as they are a governmental entity.
Cmmr. Cady/Olsen moved and seconded to authorize the surplus of Mason County vehicles #101 (1989 Aerostar van) and #102 (1990 Dodge caravan) and transfer both vehicles to the Mason Conservation District. Motion carried unanimously. B-absent; C-aye; O-aye.
NORTH BAY/CASE INLET CHANGE ORDER NO. 1
Gary Yando, Community Development Director asked the Board to grant authorization to sign change order #1 as it relates to both the water reclamation facility and sewer collection system for North Bay/Case Inlet.
Cmmr. Cady/Olsen moved and seconded to authorize the Director of Community Development to sign Change Order #1 for the North Bay/Case Inlet water reclamation facility and sewer collection system Change Order #1 between Mason County, Gray & Osborne and Trident Marine. Motion carried unanimously. B-absent; C-aye; O-aye.
NORTH BAY/CASE INLET WATER RECLAMATION AND SEWER COLLECTION SYSTEM
Mr. Yando also asked for approval of Amendment No. 5 to a Loan Agreement No. L9400009 for the North Bay/Case Inlet water reclamation and sewer collection system. The amendment extends the project design completion date from June 30, 2000 to March 1, 2001 and replaces the previously issued loan repayment schedule to read "repayment of the loan shall commence no later than March 1, 2002.
Cmmr. Cady/Olsen moved and seconded to approve amendment No. 5 to the North Bay/Case Inlet loan Agreement No. L9400009. Said amendment is needed to extend the design completion date to March 1, 2001 and the repayment schedule to commence no later than March 1, 2002. Motion carried unanimously. B-absent; C-aye; O-aye.
AUTHORIZATION TO POST, ADVERTISE, INTERVIEW AND HIRE
The Board was informed that Barb Woods, Salmon recovery position, has accepted a position with the National Marine Fisheries Services. Her resignation is effective August 25, 2000. He asked for authorization to post, advertise, interview and hire a salmon recovery coordinator with a beginning hourly rate of $18.01.
Cmmr. Cady/Olsen moved and seconded to authorize the Director of Community Development to post, advertise, interview and hire a replacement for the salmon recovery coordinator position at the terms described. Motion carried unanimously. B-absent; C-aye; O-aye.
HEARING SET FISH & WILDLIFE CONSERVATION AREAS ORDINANCE
The Planning Director recommended the Board set a public hearing to consider the amendments to the Fish & Wildlife Conservation Areas Ordinance.
Cmmr. Cady/Olsen moved and seconded to set a public hearing on Tuesday, August 22, 2000 at 10:00 am for the purpose of addressing amendment to the Fish & Wildlife Conservation Areas Ordinance. Motion carried unanimously. B-absent; C-aye; O-aye.
HEARING SET GEOLOGIC HAZARDOUS AREA ORDINANCE
Mr. Salzer also recommended the Board set a hearing to consider the amendments to the Geologic Hazardous Areas Ordinance.
Cmmr. Cady/Olsen moved and seconded to set a public hearing on Tuesday, August 29, 2000 at 10:00 am for the purpose of addressing amendment to the Geologic Hazardous Area Ordinance. Motion carried unanimously. B-absent; C-aye; O-aye.
Marilyn Johnston, Planning Commission member, stated in her opinion they have reached a crisis situation with the Planning Commission in lack of advice and assistance from the Prosecutors office. They have requested assistance and understood the Prosecutors office feels they should not be a part of legal review prior to the end product.
The Planning Commission felt they were left without any opportunity to ask questions, seek advice or recommendation as to how the Prosecutors office would recommend the order could be countered or mediated. The remand of the Countys Fish & Wildlife Ordinance led to the Commission deciding reluctantly on the part of the five members present to say enough is enough.
She stressed that whenever she has requested information from the Planning Department they have been most helpful. She found one of the main reasons the frustration arises is lack of communication.
The Board explained that back at the beginning when they first decided to hire an attorney to help with GMA, Eric Valley was hired and came to a lot of Planning Commission meetings. He was around when there were GMA discussions. Then David St Pierre came in and was very present for much of the time initially. As the caseloads in the different areas of the Prosecutors office became heavier, he was pulled off to deal with other things. It was the Prosecutors determination that he was only responsible for defending the final product that came out of the countys deliberation. The Prosecutors office worked from tapes and minutes of the Planning Commission meetings.
When they had the hearing for the Fish & Wildlife Ordinance, David St. Pierre prepared the briefs, which were excellent briefs. Mike Clift was the one representing the County.
The County increased the Deputy Prosecutors pay because they realized GMA attorneys receive more money and then Mr. St. Pierre took a job elsewhere.
Mr. Burleson has been advertising for an attorney to work on GMA and no applications have been received. He is considering hiring a consultant.
Tim Sheldon, Economic Development Council & State Legislature, stressed that the documents for review by the public need to have new language underlined and omitted language in overstrike to understand what is being proposed.
He concurred that the Planning Commission needs to have legal representation or feedback. He felt the County needs experienced outside counsel to address the Growth Management issues.
He stated the Commissioners can go to Superior Court and ask for authority to hire an experienced attorney to represent the County to get through this process as quickly as possible.
SOLE SOURCE VENDOR
Jerry Hauth, Public Works Director, asked the Board to designate Big "R" Manufacturing as a sole source vendor for a temporary, one-lane bridge.
Simpson Timber Company has loaned the County a temporary bridge system, which they would like back by this fall. The County has not determined what the ultimate design solution will be and would like to purchase a bridge to trade with Simpson Timber Company for the bridge the County is currently using. The bridge is portable and pre-fabricated for use.
Trading the bridge with Simpson would save the County mobilization and demobilization of the bridge.
Cmmr. Cady/Olsen moved and seconded to designate Big "R" Manufacturing as a sole source vendor for a temporary bridge, 60 in span and 14 in lane width. Motion carried unanimously. B-absent; C-aye; O-aye.
AUTHORIZATION TO PURCHASE BRIDGE
Mr. Hauth requested the Board authorize purchase of a temporary bridge from a sole source vendor.
Cmmr. Cady/Olsen moved and seconded to authorize the Department of Public works to purchase a temporary bridge, new or used, 60 in span and 14 in lane width from Big R Manufacturing as a sole source, at a cost not to exceed $45,080.00. Motion carried unanimously. B-absent; C-aye; O-aye.
CRP 1684 - ROAD CLOSURE
The Board received a recommendation to close the Old Belfair Highway from milepost 2.33 to 2.37 beginning on Monday, August 28 at 8:00 a.m. through Friday, September 1, 2000 at 5:00 p.m. This would assist the Department of Public Works in replacing culverts at Everson Creek.
Cmmr. Cady/Olsen moved and seconded to approve Resolution No. 78-00 to close Old Belfair Highway at milepost 2.33 to 2.37 from 8:00 a.m. Monday, August 28 to 5:00 p.m. Friday, September 1, 2000. Motion carried unanimously. B-absent; C-aye; O-aye. Resolution No. 78-00. (Exhibit A)
SMALL WORKS ROSTER
Mr. Hauth requested the Board authorize Public Works to solicit quotes from companies off the current small works roster. The Department of Public Works has obtained a Forest Practice Application (FPA) for the removal of the timber on County Road Project 1525, Belfair-Tahuya Road. The permit will expire on November 2, 2000.
Cmmr. Cady/Olsen moved and seconded to authorize the Department of Public Works to solicit quotes from the Current Mason County Small Works Roster for removal of timber on CRP 1525, Belfair Tahuya Road. Motion carried unanimously. B-absent; C-aye; O-aye.
REVISED AGREEMENT - TY-LIN
The Public Works Director explained the County has a contract with Ty-Lin International of Olympia, which they would like to amend. The county has had some complications related to the asphalt on the Eddie Evers Bridge.
They are looking at applying an asphalt additive. They would conduct some control testing by running trucks across the bridge with known weights to determine the deflection.
Cmmr. Cady/Olsen moved and seconded to authorize the chairperson to execute the revision to the agreement between Mason County and Ty-Lin International for the Evers Bridge deck Performance Evaluation Program in the amount of $8,794. Motion carried unanimously. B-absent; C-aye; O-aye.
AUTHORIZATION TO HIRE BOOKKEEPER I
Jerry Hauth, Public Works Director, explained that they would be losing their accountant at the end of the year. Also, the Bookkeeper II which has the most longevity will be going on maternity leave for four months which will leave their accounting department with one person with slightly over a year with the office. They would like to post for a Bookkeeper I position.
Cmmr. Cady/Olsen moved and seconded to authorize the Department of Public Works to post within the Mason County Engineers Guild, advertise/interview/hire to fill the position of Bookkeeper I. Motion carried unanimously. B-aye; C-aye; O-aye.
LYNCH ROAD/SR 101 - STUDY OF INTERSECTION ALTERNATIVES
The Board received a request to execute a local agency participating agreement with the Washington State Department of Transportation for the SR 101/Lynch Road. There was a fatality at the intersection recently and a history of problems associated with it. The State has agreed to perform an alternatives analysis on the intersection and asked that the County participate. The Countys participation would not exceed $40,000 of an $80,000 analysis.
Mel Williamson, Fawn Lake resident, explained that in early April there was a fatality of one of the residents of Fawn Lake at the intersection of SR 101/Lynch Road. They formed an ad hoc after talking with Mr. Demich from the State who indicated there were no plans for a study of the intersection. There was a proposal to share funds on the feasibility study that they wanted to continue as much as possible.
Bob Wulf shared that his wife was the one who was killed at the intersection on April 3. He voiced his strong support of the study for the intersection.
The Board expressed appreciation for the communitys initiative in getting this study moving forward.
Cmmr. Cady/Olsen moved and seconded the Board authorize the Chairperson to execute the Local Agency Participating Agreement between Mason County and Washington State Department of Transportation, Olympic Region for the study of intersection alternatives for SR 101/Lynch Road. Motion carried unanimously. B-absent; C-aye; O-aye.
LAND EXCHANGE NICE
A petition for exchange of county real property was submitted for approval by the Board for Craig and Nancy Nice (Road Vac. File #310) for a portion of North Shore Road. The Board approved the road vacation contingent upon exchange of the property.
Cmmr. Cady/Olsen moved and seconded to approve the petition for exchange of real property for Craig & Nancy Nice for a portion of the North Shore Road. Motion carried unanimously. B-absent; C-aye; O-aye.
LIQUOR LICENSE APPLICATION
New Application: Tradename: Union Country Store; Applicants: Star Trade, Inc. Kirk Chafe; Privileges: Grocery Store Beer/Wine.
Cmmr. Cady/Olsen moved and seconded there are no objections for the liquor license new application for Union Country Store. Motion carried unanimously. B-absent; C-aye; O-aye.
VETERANS ASSISTANCE APPLICATIONS
Ralph T. Jantz VFW 1694 Utilities $400.00
Charles W. Allyn VFW 1694 Utilities $299.00
The Veterans Assistance Screening Committee is recommending approval on the above listed applications totaling $699.00.
Cmmr. Cady/Olsen moved and seconded to approve the veterans assistance applications for Ralph T. Jantz - utilities $400.00 and Charles W. Allyn utilities $299.00 as recommended by the Veterans Assistance Screening Committee. Motion carried unanimously. B-absent; C-aye; O-aye.
ACCEPTANCE AGREEMENT FIRST USA FINANCIAL SERVICES, INC.
It is recommended the Board authorize the chairperson to sign the acceptance agreement with First USA Financial Services, Inc. to provide a corporate travel card for the County.
Cmmr. Cady/Olsen moved and seconded to authorize the chair to sign the acceptance agreement with First USA Financial Services Inc. to provide a corporate travel card for the County. Motion carried unanimously. B-aye; C-aye; O-aye.
The meeting adjourned at 10:14 a.m. due to no further business.
Rebecca S. Rogers
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
John A. Bolender, Chairperson
Mary Jo Cady, Commissioner
Cynthia D. Olsen, Commissioner