BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS
May 9, 2000
Chairperson John A. Bolender called the meeting to order at 9:02 a.m. with the flag salute. Commissioners Mary Jo Cady and Cynthia D. Olsen were in attendance.
APPROVAL OF MINUTES: Cmmr. Cady/Olsen moved and seconded to approve the April 17 & 25 meeting minutes. Motion carried unanimously. B-aye; C-aye; O-aye.
Cmmr. Cady/Bolender moved and seconded to approve the minutes for May 1. Motion carried unanimously. B-aye; C-aye; O-abstain.
C O R R E S P O N D E N C E
COMPREHENSIVE PLAN & DEVELOPMENT REGULATIONS
Comments were received from Helen S. Agoa, Robert Supino, Gary Longmire and Sarah Smyth McIntosh on the Comprehensive Plan and Development Regulations. Copy forwarded to Planning.
STATE FOREST BOARD LANDS
The Washington State Department of Natural Resources reported on the projection of income from state forest board lands in Mason County. The first quarter revenues were in the amount of $1.14 million. A copy was sent to the Budget & Finance Director.
Fire Protection District No. 4 expressed support for a connector road from Lynch to 101 and 101 to Taylor Towne area.
B U S I N E S S
VETERANS ASSISTANCE APPLICATIONS
Danya L. (Diaz) Tallent VFW 1694 Housing $400.00
(Carla) George Roberts VFW 1694 Utilities $137.39
Arnold F. Stoehr VFW 1694 Burial $300.00
Dennis Pierce VFW 5372 Housing $400.00
The Veterans Assistance Screening Committee is recommending approval on the above listed applications totaling $1,237.39.
Cmmr. Cady/Olsen moved and seconded to approve the veterans assistance applications as recommended in the amount of $1,237.39. Motion carried unanimously. B-aye; C-aye; O-aye.
JUVENILE DETENTION OFFICER POSITION
Bob Sauerlander announced they have a Juvenile Detention Officer position open in the Juvenile Detention Center. They are posting an advertisement to fill the position and expect to fill it in the next two weeks. This is a previously funded position.
The Board noted the Detention Center does impact the community in a positive way. They received a report that for the time Mason County does not have any truancies in the Middle School.
ESTABLISHMENT OF RESERVE ACCOUNT
Ione Siegler, Budget & Finance Director presented a proposed resolution for establishment of a Reserve Account for replacement of the Mason County Shops.
The plan is to use interest income from the ER&R Fund and 50% of the income each year will go into the account for the replacement of the county shops. Currently, there are no funds being built up to replace the shops. The other 50% will go into the new reserve for technology fund.
The Board commented this makes good sense since other equipment under Equipment Rental and Revolving Fund is paying for replacement and the trucks dont fit into the bays anymore due to bigger trucks and the replacement funds should have been established many years ago.
Cmmr. Olsen/Cady moved and seconded to approve Resolution No. 41-00 for Establishment of Reserve Account for Replacement of the Mason County Shops, contingent upon the Prosecutors signature. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 41-00 (Exhibit A)
HEARING - SUPPLEMENTAL APPROPRIATION
Ms. Siegler recommended the Board adopt a resolution which would set a hearing on the 2000 budget for a residual equity transfer from the ER&R Fund to the Reserve for Technology Fund for technological improvements in county communication and information systems in the estimated amount of $250,000. The Chief Accountant went through prior years financial statements for the ER&R Fund and estimated there is $500,000 available from interest income in prior years. Half of the funds would go into the Reserve for Technology Fund to help with technological needs for the County and $250,000 will go into the Reserve for the Replacement of the Mason County Shops.
Cmmr. Cady/Olsen moved and seconded the Board approve Resolution No. 42-00, contingent upon the Prosecutors approval, and set a public hearing on a proposed supplemental appropriation to the 2000 Reserve for Technology Fund Budget in the estimated amount of $250,000 on May 23, 2000 at 7:10 pm. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 42-00 (Exhibit B)
HOME SALES TO LOCAL GOVERNMENTS PROGRAM
Debbie Riley, Public Health Services, requested the Board sign a letter identifying the Mason County Housing Authority to act as the Countys agent for purchase of property at 761 Timberlake Drive East in Shelton. The property is part of the US Department of Housing & Urban Developments (HUD) $1 home sale to local governments program. The program went into effect May 1 and the County has until May 10 to act on this property.
There is only one property in Mason County that is eligible for this program. These are homes, which have been been on the market for more than six months and have not sold. The next step is to make them available to the local government for $1 plus closing costs within a 10-day period of time. If the local government does not take advantage of the program the property would go into another program. This home will add to the inventory of low income housing in the County.
Cmmr. Olsen/Cady moved and seconded to identify the Mason County Housing Authority to act as the Countys agent for the purchase of the property at 761 Timberlake Drive East, Shelton, Washington (Case # 561-617280) and sign the letter to Lionel Hotard Vice President of HUD. Motion carried unanimously. B-aye; C-aye; O-aye.
Gary Yando, Community Development Director, explained that the Board approved and signed a loan agreement with the Department of Ecology. The agreement provided the previously agreed to amount of $6,559,688 which is to be used for the construction of North Bay/Case Inlet Water Reclamation Facility and Sewer Collection System for the Allyn, Victor, and Lakeland Village service area. The loan agreement number was not available at the time of the agreement is L0000021. Department of Ecology requires the County adopt a resolution which would authorize Mason County to receive a state revolving fund loan. Mr. Yando requested the Board approve and sign a resolution to authorize the County to receive funds in the applicable loan agreement.
Cmmr. Cady/Olsen moved and seconded to approve Resolution No. 43-00 which authorizes the County to receive the $6,559,688 described in the resolution for Loan Agreement No. L0000021. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 43-00 (Exhibit C)
PNEUMATIC TIRE ROLLER PURCHASE
Dave Loser, Equipment Rental & Revolving (ER&R) Fund Manager stated they have been looking at improving the quality of the chip sealing. They have been looking for an additional pneumatic roller. They have been attempting to rent one. The published rental rates are approximately $4,000 per month. Richie Brothers Auction is selling out in Missoula Montana. Units usually run from $3,000 - $8,000. He asked that the Board approve ER&R to bid at the auction.
A new pneumatic tire roller would cost approximately $67,000 and the equipment can last for 25 years.
Cmmr. Cady/Olsen moved and seconded the Board authorize the Equipment Rental & Revolving Fund Manager to bid at the Richie Brothers Auction May 23, 2000 in Missoula, Montana to furnish Mason County with one (1) used 9 wheel pneumatic tire roller. Maximum purchase price of $20,000. Motion carried unanimously. B-aye; C-aye; O-aye.
FINAL PLAT APPROVAL - CLIFTON RIDGE
The Board was presented the final plat for Clifton Ridge. Randy Neff, Planner, stated he has received the title report from Mason County Title at 9:30 a.m. The legal descriptions, parcel numbers, and amendments to the plat have been checked.
The Board noted the plat came before them for final plat approval and there were some unresolved issues at that time.
Mr. Neff explained that Public Works has met with Department of Transportation from the Port Orchard office. He referred to Jerry Hauth.
There was discussion of issues at the prior meeting relative to enforcement, which have been addressed from the information found in Pam Bennett-Cummings file. The enforcement actions have been met.
Jerry Hauth, Public Works Director, explained that initially the project office of Department of Transportation had indicated they were going to send a letter regarding the final approval of this plat. The development review is a different division within Washington State Department of Transportation and they are located within Tumwater, Washington. They were the final office that Public Works spoke to on Monday and they said the plat met with their requirements and they were finished with their processing of this plat.
Cmmr. Cady/Olsen moved and seconded to authorize the chairs signature on the final plat of Clifton Ridge. Motion carried unanimously. B-aye; C-aye; O-aye.
Cmmr. Olsen/Cady moved and seconded to authorize the chair to sign the findings of fact when prepared for Clifton Ridge. Motion carried unanimously. B-aye; C-aye; O-aye.
NOTICE OF AWARD OF BID - HUNTER PARK CLIFTON LANE
The Board was informed that Public Works is trying to solicit bids for the sidewalk work at the Hunter Park on Clifton Lane. The intent was to extend it another 110 to finish off the frontage on the parcel that the County owns. There was difficulty getting a second bid. The first quote was the lowest from Pontain Construction in the amount of $3,100. There is a little pad set up on one side for a concrete picnic bench.
CRP 1679 - NORTH SHORE ROAD
Jerry Hauth, Public Works Director, asked that the Board approve CRP 1679 for North Shore Road. They have been trying to resolve some of the landslides occurring on the waterside of North Shore Road. They have identified approximately 16 different sites ranging from Milepost
4.2 to Milepost 14.5.
There was discussion that they will probably ultimately get a number of permits but will be consolidated for each of the project sites. There are a lot of similarities and also a lot of unique differences.
Cmmr. Olsen/Cady moved and seconded the Board approve Resolution No. 44-00 executing CRP No. 1679 North Shore Road, authorizing the Department of Public Works to perform needed surveying and engineering services for repair of miscellaneous failed areas along the North Shore Road. Motion carried unanimously. B-aye; C-aye; O-aye. Resolution No. 44-00 (Exhibit D)
SHORELINES ADVISORY BOARD APPOINTMENT
Cmmr. Olsen/Bolender moved and seconded to reappoint Jim Anderson to his current position on the Shorelines Advisory Board. Motion carried unanimously. B-aye; C-abstained; O-aye.
The regular meeting adjourned at 9:43 a.m.
Rebecca S. Rogers
Clerk of the Board
BOARD OF COUNTY COMMISSIONERS
MASON COUNTY, WASHINGTON
John A. Bolender, Chairperson
Mary Jo Cady, Commissioner
Cynthia D. Olsen, Commissioner