BOARD OF MASON COUNTY COMMISSIONERS PROCEEDINGS

 

January 25, 2000

 

The meeting was called to order at 7:02 p.m. by Chairperson John A. Bolender. Commissioner Mary Jo Cady and Commissioner Cynthia D. Olsen were in attendance.

 

APPROVAL OF MINUTES

Cmmr. Olsen/Bolender moved and seconded to approve the 1/4/00 meeting minutes as circulated. Motion carried unanimously. B-aye; O-aye; C-abstain.

 

Cmmr. Cady/Olsen moved and seconded to approve the 1/18/00 meeting minutes as circulated. Motion carried unanimously. B-aye; O-aye; C-aye.

 

 

C O R R E S P O N D E N C E

 

CHEHALIS BASIN PARTNERSHIP TRANSFER OF LEAD ENTITY STATUS

Lewis County has announced they wish to withdraw as lead entity for purposes of grant administration for the Chehalis Basin Partnership, and Grays Harbor County has offered to assume these responsibilities for current and future watershed planning and salmon recovery enhancement grants. A draft resolution was provided and referred to the Prosecutors office for review and signature.

AT&T CABLE SERVICES

AT&T Cable Services has announced changes in programming to the Mason County channel line up effective February 15, 2000.

FIRE PROTECTION DISTRICT NO. 3

Received notice that Glenn Taylor has resigned as Commissioner of Position #3 and Budd Churchwood has been reappointed for the remainder of the unexpired term.

FEDERAL FOREST FUNDS

The Independent Forest Products Association is encouraging the County to contact Senators and request they become co-sponsors of S1608 and secondly to join the National Forest Counties and Schools Coalition.

FIRE MARSHAL

A letter was received from Dave Robbins, Fire Protection District No. 17, expressing differing views on how the Fire Marshal duties should be handled within the county.

PLANNING COMMISSION

Janet Dawes expressed that comments were received at the Planning Commission meeting held on January 10, 2000, however, she believed there was confusion by those that were opposed to the proposal, and that the public comment was not a representative opinion of the citizens.

COMPREHENSIVE PLAN

The Public Utility District No. 1 noted concerns with the proposed changes to the Mason County Comprehensive Plan. Copy forwarded to the Department of Community Development.

FINCH CREEK WASTEWATER TREATMENT FEASIBILITY STUDY

The Mason County PUD No. 1 has inquired if county property would be available for a possible community drainfield site. Copy to Tourism & Recreation.

LEGAL REVIEW OF DOCUMENTS

The Mason County Prosecutors office has advised that effective February 1, 2000 they will need to review documents prior to presentation to the Board for adoption.

ADMINISTRATIVE APPEAL Skokomish NATURAL RESOURCES

The Skokomish Natural Resources has filed an administrative appeal of the Mason County State Environmental Protection Agency (SEPA) determination and any permit issued for the John Moore project. Copy sent to Community Development.

GROWTH MANAGEMENT ACT

A letter was received from John Ervin expressing concern about the Countys consultant.

NO PARKING SIGN

A request was received from Ron Beauregard and Linda Mildfeldt asking for a "No Parking" sign on Anthony Road. A copy also was sent to Public Works Department.

 

B U S I N E S S

WATCHPERSON POSITIONS - MASON COUNTY PARKS

Mike Byrne, Director of Tourism & Recreation, presented the employment contract with William and Angela Ells for the watchperson position at MCRA for the Board's approval.

Cmmr. Cady/Olsen moved and seconded to approve William and Angela Ells for the watchperson agreement at MCRA. Motion carried unanimously. B-aye; O-aye; C-aye.

Mr. Byrne requested the Board approve the watchperson contract with Vera Lorenz for Truman Glick Memorial Park.

Cmmr. Olsen/Cady moved and seconded to approve the contract between Mason County and Vera Lorenz for the watchperson at the Truman Glick Memorial Park. Motion carried unanimously. B-aye; O-aye; C-aye.

Mr. Byrne presented the contract for the watchperson position at Walker Park with Claylene Joy Wright and Douglas Harvey.

Cmmr. Cady/Olsen moved and seconded to approve the watchperson agreement between Mason County and Claylene Joy Wright and Douglas Harvey for Walker Park. Motion carried unanimously. B-aye; O-aye; C-aye.

POST FOR QUOTES - CONCESSIONS AT PARKS

Mr. Byrne requested permission to post for quotes for Sandhill, MCRA and Foothills Park for concessions. The proposals are due 2-11-00.

Cmmr. Olsen/Cady moved and seconded to authorize Mr. Byrne to post for quotes for concessions at Sandhill Park, MCRA and Foothills Park. Motion carried unanimously. B-aye; O-aye; C-aye.

POST FOR QUOTES - PORTABLE TOILETS

Mr. Byrne requested permission to post for quotes for portable toilets to be placed at various parks in the county and at the landfill transfer stations.

Cmmr. Cady/Olsen moved and seconded to authorize the Director of Tourism to post for quotes for portable toilets for Mason County parks and the transfer stations. Motion carried unanimously. B-aye; O-aye; C-aye.

WATCHPERSON - SANDHILL PARK

Mr. Byrne requested permission to advertise, interview and hire for a watchperson position at Sandhill Park. This is a new position.

Cmmr. Olsen/Cady moved and seconded to authorize the Director of Tourism and Recreation to advertise, interview and hire for the watchperson position at Sandhill Park. Motion carried unanimously. B-aye; O-aye; C-aye.

FAIR MANAGER CONTRACT

Mr. Byrne requested the Board approve an employment agreement with Lisa Brengan for the Fair Manager position. The contract is for 500 hours, maximum $8,135.

Cmmr. Cady/Olsen moved and seconded to enter into a employment agreement with Lisa Brengan for the Fair Manager position in the amount of $8,135 for a total of 500 hours. Motion carried unanimously. B-aye; O-aye; C-aye.

YEAR END REPORT

Dorene Rae, Treasurer, presented the 1999 year end report. Total amount collected for 1999 for all funds was $38,508,441.20; the Current Expense unencumbered cash balance as of 12/31/99 was $1,526,078.02.

LETTER OF AGREEMENT - AFSCME

Skip Wright requested the Board sign a letter of agreement with AFSCME.

Cmmr. Cady/Olsen moved and seconded to approve and sign the Letter of Agreement which amends Attachment B, the Classification and Salary Range Plan in the current labor agreement between Mason County and the American Federation of State, County and Municipal Employees. Motion carried unanimously. B-aye; O-aye; C-aye.

RETROSPECTIVE RATING POOL AGREEMENT

Mr. Wright requested the Board authorize the Chair to sign the WSAC Retrospective Rating Pool for Workers Compensation Insurance.

Cmmr. Olsen/Cady moved and seconded to approve and authorize the Chairperson to sign the application for membership in the Washington Association of Counties Retrospective Rating Pool for the coverage year of 4/1/00 through 3/31/01. Motion carried unanimously. B-aye; O-aye; C-aye.

HEARING Consider the removal of the utility and drainage easement between Lots 8 & 9 of Tahuya River Valley, Division 1 as requested by Jon McDaniel

Gary Yando, Director of Community Development, presented the resolution for the Board's approval for the alteration of the 10' easement between lots 8 and 9, in the Plat of Tahuya River Valley, Division 1.

Cmmr. Cady/Olsen moved and seconded to approve Resolution 08-00 to authorize the alteration of the previously described 10' easement between lots 8 and 9, in the Plat of Tahuya River Valley, Division 1, with the understanding there is no drainage in effect on said property line. Motion carried unanimously. B-aye; O-aye; C-aye. Resolution No. 08-00 (Exhibit A)

SHORELINE SUBSTANTIAL DEVELOPMENT/CONDITIONAL USE PERMIT Cont. from 8/10/99; 8/31/99; 10/26/99; 11/23/99 - Proposal to construct a 10-slip marina on Hood Canal in Union; Applicant: Richard Buechel

Grace Miller, Planning, presented the staff report addendum #2 for the proposal. Staff recommendation is to deny the revised shoreline permit as proposed. If the permit is approved, staff recommends the following conditions:

1. (Per Chapter 7.12.040 Board of County Commissioners duties and responsibilities, (f) - The applicant be required to post a bond or other acceptable security with the County conditioned to assure that the applicant and/or his successors in interest shall adhere to the approved plans and all conditions attached to the shoreline permit.) The bond or securities or suitable liability insurance shall have a face value of at least 150 percent of all of the shellfish beds affected to protect the shellfish growers.

2. Violation of the permit and any of its conditions will result in recision of the shoreline permit and closure of the use of the marina.

3. At no time nor under any circumstances shall more than ten (10) boats be moored at the marina either on its docks or existing piling. If any more than ten boats are moored at any time, the violation shall be subject to the Enforcement and Penalties Chapter of the Mason County Shoreline Master Program and RAW 90.58 and WAC 173-27-260.

4. The Fire Protection requirements that were recommended by the Fire Marshal in his June 1, 1998 letter (attached to staff report) be adhered to.

 

5. Parking of vehicles, vessels and trailers is prohibited on the east of the applicant's residence. This lot has been approved for residential use only under Shoreline Permit #SHR98-0030.

Ms. Miller noted two letters have been received since the last public hearing, one from Merlyn Flakus and the other from Mr. Nooney. A verbal comment was received from Ed Burnett who wanted to state on the record that the Plat of Wondervue intends to someday construct a community use pier on the their community access lot to the east of Mr. Buechel's property, Lot A.

She also submitted a letter dated 1/21/00 from the Department of Health, Frank Meriwether stating that based on the revised site plan, the DOH does not believe the proposed facility meets the definition of a "marina" according to the National Shellfish Sanitation Program. Therefore the proposed facility would not create a shellfish closure zone provided that no pumpout facility is installed, not more than ten boats are allowed to moor at the facility and additional moorage is not added to, or immediately next to, this dock development in the future.

Rob Johnson, Attorney for applicant, stated they have dramatically downsized the proposal and shifted it 185 feet to the west to move it farther from the shellfish beds. The parking facility is relocated to the opposite end of the existing boat storage facility. The overall scope of the facility has been reduced from 310 feet to 140 feet. The slips size have been reduced from 25' - 45' x 35' to 10'-12'x 20' feet. The current configuration will limit the number and type of vessel that can utilize the facility at any one time. The existing piling will be removed and replaced by suitable inert new piling. The overall effect of the reduction in size and relocation is to move the point closest to the shellfish beds 245 feet to the west. At no time would more than 10 vessels be allowed to utilize the facility.

The ability to moor vessels on the outside of the facility was discussed. Mr. Johnson pointed out it would be unlawful to do that and he believes it would not be suitable to moor boats on that side.

Bill McKasson, shellfish grower, stated the revision moves the proposal next to his certified shellfish beds. He referred to the DOH letter, he wants the third condition clarified. He noted that Wondervue wants to install another dock.

Cmmr. Bolender asked Mr. McKasson if the shellfish issue could be addressed to the satisfaction of the shellfish growers does he approve of the proposal.

Mr. McKasson answered yes, he thought so. He understands it is legal to have the ten slips but if it closes the shellfish beds, he would not approve of it. He believes boats could be moored on the outside of the dock because it takes a northeasterner to create rough water there.

Cmmr. Cady clarified the location of Mr. McKasson's shellfish beds. The proposal is actually some distance away from the shellfish beds.

Don Gores, Tacoma, asked if the existing dock remains, wouldn't that allow more than 10 boats.

Cmmr. Bolender responded that the parcels are separate and the residential parcel has been separated from the commercial activity. The parking area was of a concern because it was on the residential property parcel and has been relocated. He understands all of the commercial activity is now on the commercial parcel.

Mr. Gores then asked about the DNR lease.

Mr. Johnson stated the DNR is waiting for the Board's decision to determine the scope of the lease.

Mr. Gores asked if this would prevent other neighboring projects.

The Board answered that needs to be clarified.

Cmmr. Bolender pointed out the same could be true if Wondervue were to put a 10-slip facility in front of their property. That May have impacted Mr. Buechel's property.

Mr. McKasson asked there be a time limit placed on the permit for the removal of the existing piling.

Mr. Johnson addressed the effect on neighboring property owners. There was a large commercial marina and a neighboring property owner changed the use of his property to shellfish growing and that has a dramatic effect on the economic viability of Mr. Buechel's property. Anything anybody does on the shoreline, can effect neighbors.

Staff, Mr.Johnson and the Board discussed the revised site plan. Staff wanted to be certain the proposal is on the commercial property.

Cmmr. Bolender suggested closing the hearing and request staff to clarify the legal descriptions, the boundary lines, obtain clarification of the Department of Health's letter dated 1/21/00 and bring it back before the Board for their consideration.

Cmmr. Cady agreed and requested the following additional conditions if it is permitted. Determine what a reasonable time limit would be for removal of the existing pilings and the DNR lease be established and recorded prior to any work being done.

Cmmr. Olsen brought up the condition of using dye tablets in the large vessels.

Cmmr. Bolender asked if the removal of the existing piles would happen when the new piles are installed.

Mr. Johnson replied yes.

Condition #1 was discussed requiring a bond or other acceptable security be posted with the county.

Cmmr. Cady/Olsen moved and seconded to close the hearing and refer the issues back to staff to come back with responses for the Board to consider on 2-8-00 at 11:00 a.m. Motion carried unanimously. B-aye; O-aye; C-aye.

HEARING SET - UTILITY EASEMENT REMOVAL - LAKELAND VILLAGE

Mr. Yando requested the Board set a public hearing to consider the removal of the utility easement in Lakeland Village No. 12, Lots 24, 25 and 26 as requested by William Merifield.

Cmmr. Olsen/Cady moved and seconded to set a public hearing to consider the easement removal in Lakeland Village No. 12 as requested by William Merifield on 2-22-99 at 7:15 p.m. Motion carried unanimously. B-aye; O-aye; C-aye.

COORDINATED PREVENTION GRANT

Mr. Yando requested the Board authorize the Chair to sign the Coordinated Prevention Grant and the Procurement Certification Form. The scope of work is Household Hazardous Waste Collect & Disposal and Waste Reduction and Recycling Activities.

Cmmr. Cady/Olsen moved and seconded to approve the Coordinated Prevention Grant No. G0000215 between Ecology and Mason County and authorize signature by the Chairperson. The total amount of the grant is $170,948 with the local match being $42,737. Also authorize the signature of the procurement certification form included with the grant. Motion carried unanimously. B-aye; O-aye; C-aye.

AMENDMENT - CENTENNIAL CLEAN WATER GRANT

Mr. Yando requested the Board approve and sign amendment No. 2 to the Centennial Clean Water Grant No. G9700035. This amendment is needed to convert a portion of the grant funds to a loan for the purchase of land for siting the North Bay/Case Inlet Water Reclamation Facility.

Cmmr. Cady/Olsen moved and seconded to approve and sign Amendment No. 2 to G9700035 whereby this state grant, in the amount of $5,000,000 is reduced by $200,000. The amount of the grant will now be $4,800,000. Said $200,000 is being converted to a loan L000001 for acquisition of land to site the North Bay/Case Inlet Water Reclamation Facility. Property is owned by the State Department of Natural Resources. Motion carried unanimously. B-aye; O-aye; C-aye.

AGREEMENT - CENTENNIAL CLEAN WATER LOAN

Mr. Yando requested the Boad approve and sign loan agreement L0000011 between the Department of Ecology and Mason County.

Cmmr. Olsen/Cady moved and seconded to approve Loan #L0000011 and sign said agreement between Department of Ecology and Mason County. The loan will be used to purchase property from the Department of Natural Resources for the North Bay/Case Inlet Water Reclamation Facility. Motion carried unanimously. B-aye; O-aye; C-aye.

RESOLUTION - CENTENNIAL CLEAN WATER LOAN

Cmmr. Olsen/Cady moved and seconded to adopt Resolution 09-00 authorizing the County to accept the Centennial Clean Water Loan. Motion carried unanimously. B-aye; O-aye; C-aye. Resolution 09-00 (Exhibit B)

NORTH BAY/CASE INLET WATER RECLAMATION FACILITY

Mr. Yando requested the Board approve the agreement between Triton Marine Construction Corp. and Mason County for the construction of the water reclamation facility for North Bay/Case Inlet.

Cmmr. Cady/Olsen moved and seconded to approve the agreement between Triton Marine Construction Corp. and Mason County which provides for them to construct a water reclamation facility. The sum of the agreement is $5,149,635.40 and authorize the signature by the chairperson at the time of award who was Cynthia Olsen. Motion carried unanimously. B-aye; O-aye; C-aye.

NORTH BAY/CASE INLET SEWER COLLECTION SYSTEM

Mr. Yando requested the Board approve the agreement between Triton Marine Construction Corp. and Mason County for the construction of the sewer collection system.

Cmmr. Cady/Olsen moved and seconded agreement between Triton Marine Construction Corp and Mason County which provides for them to construct a sewer collection system for the applicable Allyn and Victor area for the sum of $7,775,225.45 and authorize the signature by the chairperson at the time of award, Cynthia Olsen. Motion carried unanimously. B-aye; O-aye; C-aye.

EMERGENCY MEDICAL SERVICES ADVISORY COUNCIL

FPD #1 Primary Representative Elaine Emery; Alternate Representative Stefanie McDougall

Cmmr. Cady/Olsen moved and seconded to agree with Elaine Emery as primary representative and Stefanie McDougall as alternate representative on the Mason County Emergency Medical Services Council for Mason County Fire District #1. Motion carried unanimously. B-aye; O-aye; C-aye.

EDUCATIONAL SERVICE DISTRICT #113

Educational Service District 113 has requested the County adopt a proclamation recognizing the value of Educational Service Districts in the State of Washington. A 30-Year ESD Celebration is scheduled for Monday, February 7, 2000 in Olympia.

Cmmr. Bolender read aloud the proclamation.

Cmmr. Cady/Olsen moved and seconded to adopt the proclamation recognizing the contributions of Educational Service Districts in the State of Washington. Motion carried unanimously. B-aye; O-aye; C-aye.

MASON COUNTY BRIDGES

Public Works is requesting the Board execute the resolution imposing limits on two Mason County bridges, Hilboki Bridge and Rock Creek #3 Bridge.

Cmmr. Olsen/Cady moved and seconded to approve Resolution No. 10-00 imposing limits on two Mason County bridges, Hilboki Bridge and Rock Creek #3 Bridge. Motion carried unanimously. B-aye; O-aye; C-aye. Resolution No. 10-00 (Exhibit C)

PROBATION SERVICES

The Administrator of Juvenile Court/District Court Probation is requesting authority to advertise and hire for a Probation Officer position that is being vacated.

Cmmr. Cady/Olsen moved and seconded to authorize Probation Services to advertise and hire for a Probation Officer position. Motion carried unanimously. B-aye; O-aye; C-aye.

PROSECUTING ATTORNEY 2000 SALARY

The Budget & Finance Director has submitted a resolution for the Board's approval to establish the Prosecuting Attorney's salary for 2000. This is a requirement of the State Treasurer's Office in order for the State to reimburse Mason County one half of the salary.

Cmmr. Olsen/Cady moved and seconded to approve Resolution 11-00 establishing the Prosecuting Attorney's 2000 salary in the amount of $91,706. Motion carried unanimously. B-aye; O-aye; C-aye. Resolution No. 11-00 (Exhibit D)

VETERANS ASSISTANCE APPLICATIONS

1) Terry Patton VFW 1694 Housing $225.00

2) John Clappe VFW 5372 Utilities $249.34

3) Kelly J. Green VFW 5372 Utilities $206.35

4) David A. Wolgamott VFW 1694 Housing $400.00

The Veterans Assistance Screening Committee is recommending approval on the above listed applications totaling $1,080.69

Cmmr. Olsen/Cady moved and seconded to approve the Veterans' Assistance applications as submitted for Terry Patton, $225; John Clappe, $249.34; Kelly Green, $206.35 and David Wolgamott, $400. Motion carried unanimously. B-aye; O-aye; C-aye.

PERSONAL CELLULAR PHONE AGREEMENT

Emergency Management is requesting the Boad approve the personal cellular phone agreement with Paul LeRoy.

Cmmr. Cady/Olsen moved and seconded to approve the personal cellular phone agreement with Paul Leroy, Emergency Management. Motion carried unanimously. B-aye; O-aye; C-aye.

FUND NAME

WARRANT NUMBER

AMOUNT

Claims Clearing

5906-6125

344,323.35

ADJOURNED

The regular meeting adjourned at 8:55 p.m.

 

 

 

 

 

 

 

 

 

 

ATTEST:

 

 

________________________________

Rebecca S. Rogers

Clerk of the Board

 

 

BOARD OF COUNTY COMMISSIONERS

MASON COUNTY, WASHINGTON

 

 

___________________________________

John A. Bolender, Chairperson

 

 

___________________________________

Mary Jo Cady, Commissioner

 

 

___________________________________

Cynthia D. Olsen, Commissioner