3.40.110 - Disposition options.
3.40.120 - Surplus notification.
3.40.130 - Worthless property—Disposal.
3.40.140 - Administrative process.
3.40.110 - Disposition options.
Upon board approval of findings that an item of personal property with an estimated value of less than five thousand dollars is surplus, the ER and R manager shall evaluate and select one of the following dispositions as most advantageous to the county:
(1)
Trade-in for property that meets current or future needs of the county;
(2)
Lease to a nongovernmental entity;
(3)
Sale or lease to another governmental entity; or
(4)
Sale to the public.
(Ord. 84-04 Exh. A (part), 2004)
3.40.120 - Surplus notification.
Each county department shall promptly advise the ER and R manager when it considers any personal property of less than five thousand dollars in value to be surplus to its needs. Upon having been determined surplus by the ER and R manager, such property shall then become the responsibility of such ER and R manager. However, if a county department has expended or worthless personal property, it need not initially contact the ER and R manager. Instead, the county department shall dispose of the expended or worthless personal property as authorized in MCC 3.40.130.
(Ord. 84-04 Exh. A (part), 2004)
3.40.130 - Worthless property—Disposal.
Where personal property is determined to be expended or worthless by the ER and R manager or a department in which the property is located, the property shall be disposed of in the most cost efficient manner as determined by the ER and R manager or department in which the property is located.
(1)
The ER and R manager or department responsible for the disposal shall record the description of the item and the manner in which the expended or worthless property was disposed of. The records of disposed expended or worthless personal property shall be provided to and maintained by each department.
(2)
No county official or employee, nor anyone of their immediate family, as that term is legally understood, may receive the disposed of personal property that was determined to be expended or worthless.
(Ord. 84-04 Exh. A (part), 2004)
3.40.140 - Administrative process.
The ER and R manager shall be responsible for the administrative process of inventorying and disposing of surplus personal property. Each individual department shall be responsible for identifying property of that department.
(Ord. 84-04 Exh. A (part), 2004)
If the ER and R manager determines that sale to the public by public auction, private means or any other manner is the disposition most advantageous to the county, the notice requirements apply as stated in subsections (1) and/or (2) of this section.
(1)
The ER and R manager shall publish notice of the sale at least one time in the official newspaper of the county, and not less than five calendar days prior to the sale.
(A)
The advertisement may describe the items to be sold generally rather than particularly and, where applicable, by lot rather than by item.
(B)
The advertisement shall advise interested purchasers where the items to be sold will be available for public inspection.
(2)
Where the cost of administration, advertisement, storage and transportation of the property would significantly reduce its net value, the manager may so find and thereby waive the requirement for advertising. For purposes of the public notice, the manager shall post a notice of the items for sale in a conspicuous place within the county courthouse where such public notices and information are posted, not less than three days prior to the sale of such items and identifying the time and place for the sale.
(Ord. 84-04 Exh. A (part), 2004)
Sales of surplus personal property with a value of less than five thousand dollars must be paid in cash, certified check or cashier's check prior to county release of sold properties. A private auctioneer may accept payment in terms that are acceptable to the auctioneer.
(1)
Failure to comply with the terms of sale by a purchaser will result in forfeiture of any and all monies paid.
(2)
In no case shall property title be transferred by the county until the purchase price for such property has been fully paid to the county.
(3)
The proceeds from the sale of personal property with a value of less than five thousand dollars shall be deposited into the current expense fund, unless the property sold was funded by another fund in which case the sale proceeds will remain with the proprietary fund from which the original price was paid.
(4)
The sale proceeds and appropriate documentation shall be provided to the Mason County treasurer's office within five business days following the sale. The board shall be advised of the results of the sale by the ER and R manager.
(Ord. 84-04 Exh. A (part), 2004)